Provides support to Department Administrator, Chair, Director of Graduate Studies (DGS), Director of Undergraduate Studies (DUS), faculty, and students. Principal source of information for students, visitors.

• Processes student payrolls.
• Gathers sources of student salary from GSAS, FAS, administrators & faculty
• Processes Associate & Lecturer appointments.
• Arranges travel for students, faculty, visitors.
• Uploads tuition; prepares bills for payments.
• Assists with admissions process for the graduate program.
• Maintains student records for Department files, and for progress to the degree.
• Maintains Department website & Dept's presence on social media
• Gathers & prepares information for Courses of Instruction & other publications.
• Reserves classrooms & meeting spaces.
• Arranges access to internal computer systems.
• Source of Assistance for students-will make referrals as necessary
• Organize meetings and assist with Department events.
• Assist DGS with CAS records, keeps track of various student committees, record meeting minutes.
• Assist DUS with various duties as needed.
• Together with DA will keep track of various financial records.
• Meets with potential students to explain the degree process.
• Manages small supply area for department office.
• Manages student mail area; provides support for student printing stations.
• Works with the general public.
• Will perform other duties as required.

A minimum of five years administrative, office or related experience. Education may count towards experience.

• Bachelor’s degree strongly preferred;
• Excellent organizational skills and ability to prioritize ever changing daily work-flow;
• Ability to handle confidential information with discretion;
• Excellent communication skills;
• Ability to work well with others;
• Ability to work with Microsoft Office and Open Scholar;
• Able to interact with the general public with professionalism and diplomacy

Light lifting

Private office but located off a busy hallway

All formal offers will be made by FAS Human Resources

We are unable to provide visa sponsorship

We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

General Administration

USA - MA - Cambridge

405012 Admin Professional (N)

On-Site

Astronomy

Sciences

Full-time

056

55 - Hvd Union Cler & Tech Workers

Identity

35 hours per week

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.