Academic Coordinator, Department of Computer Science
Full Time
Winston-Salem, NC 27106
Posted
Job description
Application Instructions:
External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.
Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.
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** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.
Job Description Summary
Performs a variety of duties including organizing and coordinating all administrative functions in assisting the Department Chair and faculty in carrying out their duties and responsibilities.
Job Description
Essential Functions:
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Greets visitors in a pleasant and professional manner; answers, places, and directs phone calls; coordinates and monitors conference calls; and takes messages and replies to questions regarding programs, office procedures, and policies.
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Collects/compiles information, such as memos, letters, reports, faculty syllabi, etc.
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Assists in planning, coordinating, and promoting departmental events, meetings, and activities, including activities of department-affiliated student clubs.
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Maintains departmental inventory of supply items and ensures furniture, equipment, and facilities are in proper working order.
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Manages classroom usage through EMS (room scheduling system) and assists with maintaining classroom space and technology.
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Serves as department Business Administrator; attends meetings to stay up to date on Financial Services policies and procedures; and shares information and policy changes with other members of the department.
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Maintains and analyzes all departmental funds; tracks and monitors expenses; processes department credit card statements and expenses; reconciles general ledger monthly; and submits journal entries as needed.
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Coordinates with department-affiliated Grants and Contracts Manager on use of faculty startup, indirect, and grant funds.
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Acts as Departmental Property Administrator (DPA) and maintains log of fixed assets within the department, including keys.
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Enters courses into Banner and provides course information, such FYS offerings and Undergraduate Bulletin updates, to the Dean’s Office as required.
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Assists with all processes related to faculty (e.g., recruitment/on-boarding, leaves, fellowships, tenure and promotion, exits).
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Assists with course scheduling and organizes major/minor advising procedures and pre-registration of students.
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Assists with major/minor declaration process.
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Assists with processes related to Masters degree program admissions.
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Serves as the primary liaison between the department and all other units on campus.
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Assists with department social media and website updates.
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Manages student employee hiring process and oversees workload and timecard approval.
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Schedules course evaluations and prepares reports.
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Assists with nomination of students for and recognition of students through Computer Science Honor Society (Upsilon Pi Epsilon) and student awards.
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Responds to administrative needs of faculty members.
Required Education, Knowledge, Skills, Abilities:
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Some college level business related courses and at least one year of progressive administrative/office management experience.
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General knowledge of office management procedures and techniques.
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General knowledge of WFU budget system and financial and accounting procedures.
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Ability to demonstrate effective communication skills both verbally and in writing.
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Proficiency with Google Docs and Sheets and Google Drive.
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Proficiency with Microsoft Office including Word, Excel, and PowerPoint.
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Ability to operate peripheral office equipment (e.g. digital camera, scanner).
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Ability to maintain confidentiality of records and information.
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Ability to organize office workflow and prioritize work assignments.
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Accuracy and attention to detail.
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Ability to interact with faculty, staff, and administrators with diverse backgrounds.
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Ability to work occasional evenings and weekends as required.
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Ability to update skills on a continual basis.
Preferred Education, Knowledge, Skills, Abilities:
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Bachelor’s degree with three to five years of related experience or an equivalent combination of education and experience.
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Proficiency with Workday
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Some experience with Qualtrics (survey software) and Canvas (learning management system)
Accountabilities:
Works under limited supervision. Reports directly to the Chair. Proactive in seeking out tasks and assignments. Commitment to position and the mission of the Department and the University.
Note:
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
The Wake Forest College embraces the exceptional learning opportunities afforded by a residential liberal arts experience for our students. Therefore, academic coordinators are expected to work on campus and participate in the academic and intellectual life of the campus that is unique to a residential college.
Employee Vaccination Mandate:
In an effort to protect the health and safety of the campus community, all faculty and staff positions, excluding staff who perform duties exclusively at Graylyn Conference Center, are required to be
fully vaccinated
with an FDA approved or authorized COVID-19 vaccine prior to their hire date. Once hired, faculty and staff must maintain full COVID-19 vaccination status throughout their employment at Wake Forest University. Faculty and staff with disabilities or sincerely held religious beliefs that preclude vaccination should contact Human Resources to request a reasonable accommodation.
To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.
Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply.
Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities.
Additional Job Description
Time Type Requirement
Full time
Note to Applicant:
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.
Wa
ke Forest
seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and
encourages qualified candidates across all group demographics to apply.
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