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Summary of Primary Function/General Purpose of Position

Under minimal supervision the Academic Administrator coordinates the day-to-day aspects of regional undergraduate and graduate medical education activities in the Regional Academic Affairs Office. The Academic Administrator will collaborate with the Designated Institutional Official, Institutional Coordinator, faculty, program coordinators and specialists, residents, medical students and the other institutional and regulatory administrative offices in the Toledo market. The Academic Administrator assists the GME office to ensure all educational accreditations needs are met and maintains relationships with medical schools and allied health schools to assist with the placement of medical students and PA students within the graduate medical education programs.

Essential Job Functions

Provides clerical and administrative support to the DIO and Regional Director including but not limited to typing of correspondence, project management, scheduling of meetings, handling confidential information and materials.

Coordinates the onboarding processes for medical students and residents. Collaborates with other departments responsible for administering training curriculum. Monitors the onboarding process for residents to include contracting, data collection and the necessary intracompany communication to secure human resources, information technology and any other required access for new hires.

Maintains regional resident policies and procedures. Complete audits for resident and program files to ensure compliance with ACGME. Provides clerical support for the Graduate Medical Education Committee. Help Director of Faculty Development through setting up meetings and tracking attendance. Ensure medical students are in compliance with hospital policies and procedures.

Reviews resident and faculty expenses for submission and reimbursement to ensure compliance with GME and Hospital policies. Monitors and process faculty physician payments.

Monitors physician contact renewals and assists the GME Office/DIO with preparation of contract requests for the PSC. Coordinates with the legal department to secure contracts and tracks signature progress. Provides monthly report to the DIO of upcoming contracts for renewal. Monitors and manages affiliation agreements with medical schools/universities and the timely billing for services provided.

Reviews applications for clerkships and assigns medical students and physician assistant students to available rotations. Ensures there is adequate space to foster educational learning for both residents and students.

Monitors and assists Programs with MyEvaluations. Monitors and ensures timely completion of monthly rotation and call schedules. Tracks and monitors meal stipend allowances based on call schedules in accordance with policies and procedures.

Has daily contact with a variety of people across the Toledo Market including physicians, administrators, program staff, residents, medical students and. Provides information via telephone, email and other forms of written and verbal communication

Maintains detailed information on leaves from residency program and processes payroll bi-weekly via Dimensions.

Assists the Academic Affairs office in planning and hosting various events across the academic year.

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job related duties as required by their supervisor, subject to reasonable accommodation.

Employment Qualifications

Required Minimum Education:

2 Year/ Associates Degree

Preferred Education:

4 year/ Bachelors Degree

Minimum Qualifications

Minimum Years and Type of Experience:

2 years medical education or administrative experience

Other Knowledge, Skills and Abilities Required:

Proficient with computer systems and software programs; strong organizational and time management skills; previous event planning experience; attention to detail; strong written and oral communication skills; ability to work independently, identify an resolve problems; Notary Public for the residency program.

• Combination of post-secondary education and experience in lieu of a degree.

Working Conditions

-Long-distance or air travel as needed- not to exceed 10% travel.

• May be exposed to adverse weather conditions; cold, hot, dust, wind, etc.

Physical Demands

Frequency

0%

1-33%

34-66%

67-100%

Lifting/ Carrying (0-50 lbs.)

Lifting/ Carrying (50-100 lbs.)

Push/ Pull (0-50 lbs.)

Push/ Pull (50-100 lbs.)

Stoop, Kneel

Crawling

Climbing

Balance

Bending

Work Position

Sitting

Walking

Standing

Physical Requirements

Hazards

Manual dexterity (eye/hand coordination)

Depth perception

Perform shift work

Use of Latex Gloves

Maneuver weight of patients

Exposure to toxic/caustic/chemicals/detergents

Hear alarms/telephone/tape recorder

Exposure to moving mechanical parts

Reach above shoulder

Exposure to dust/fumes

Repetitive arm/hand movements

Exposure to potential electrical shock

Finger Dexterity

Exposure to x ray/electromagnetic energy

Color Vision

Exposure to high pitched noises

Acuity – far

Gaseous risk exposure

Acuity – near

Other: Click or tap here to enter text.

Many of our opportunities reward* your hard work with:

Comprehensive, affordable medical, dental and vision plans
Prescription drug coverage
Flexible spending accounts
Life insurance w/AD&D
Employer contributions to retirement savings plan when eligible
Paid time off
Educational Assistance
And much more

• Benefits offerings vary according to employment status

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email recruitment@mercy.com. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com