The University of Maryland, Baltimore (UMB), Department of Obstetrics, Gynecology, and Reproductive Sciences is recruiting for an Academic Services Specialist to support activities of the Maternal-Fetal Medicine Fellowship Program. The Academic Services Specialist works proactively with the Program Director, faculty, and fellows. The successful candidate will work independently, use sound judgment, and interpret and disseminate institutional and Accredited Council of Graduate Medical Education (ACGME) policies and procedures to the training program. The Academic Services Specialist will manage and coordinate special programs such as speakers and lecture programs, publications, and special conferences or other events to ensure fulfillment of the program objectives.

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. Exempt regular staff receives a generous leave package that includes over 4 weeks of vacation accrued each year, paid holidays, unlimited accrual of sick time, comprehensive health insurance and retirement options; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

All University of Maryland, Baltimore (UMB) employees are strongly encouraged to follow all CDC recommendations related to COVID-19 vaccinations and booster doses. UMB’s COVID-19 policy states that employees whose job duties require them to work in clinical settings or at field sites where the COVID-19 vaccination is required must adhere to those protocols. This position has been identified as one which requires COVID-19 vaccination. For additional information on protocols and exemptions, please visit the COVID 19 website.

Essential Functions:

• The Academic Services Specialist is responsible for the full administrative coordination of the Maternal Fetal Medicine Fellowship Program. This position is responsible for coordinating, organizing, and maintaining the operational and administrative functions of the program, and serving as a resource for students, faculty, and staff by coordinating academic activities, programs, and extracurricular seminars.
• Coordinate full administrative and operational activities of an academic program, with interrelated activities of other programs, departments, or staff to ensure optimum efficiency and compliance with appropriate policies and procedures
• Develop, compile, and write program coursework communications and promotional literature for distribution, such as newsletters, brochures, or flyers. Ensures materials are accurate and accessible.
• Organizes clinical or internship site assignments. Arrange clinical or internship supervision at the clinical or internship site by assignment of faculty or preceptor. Ensure the evaluation process is in place and each student receives it.
• Reconcile departmental budgets and oversee payment of all departmental expenses including payment of guest speakers, departmental and office supplies, etc.
• Prepare periodic reports, financial statements, and records on academic program activities, progress, status, or other special reports for management or outside agencies.
• Communicates and responds to fellow questions and concerns; works with fellows to resolve all issues to ensure ongoing satisfaction with the program and successful progress to completion.
• Coordinates administrative processes involved in supporting academic programs which typically include recruitment, selection, admission, registration, orientation, and progression of Maternal-Fetal Medicine fellows.
• Confer with and advise staff, fellows, and others to provide technical advice, problem-solving assistance, answers to questions, and provides policy interpretation. Refer issues to the appropriate department person when unable to respond.
• Serves as a liaison between fellows, residents, or faculty and department staff regarding payroll, benefits, reimbursements, and other administrative matters. Assists with travel, housing, and visa requirements.
• Provides administrative support to the assigned department, school, or program with recruitment, selection, admission, registration, and orientation. Determines customer service strategy and provides follow-up with occupants in designated areas.
• Enhance the fellow experience by arranging extracurricular seminars, study sessions, or workshops.
• Provides administrative support to the Maternal Fetal Medicine Division.
• Performs other duties as assigned.

Education: Bachelor's degree

Experience: Two (2) years of the administration of a program, preferably in higher education or healthcare setting.

Other: May consider a combination of directly related experience and education.

The clery act designated the job as campus security authorities (CSA) member and will comply with Clery Act requirements.

Knowledge, Skills, and Abilities

• Knowledge of all applicable requirements, regulations, and laws.
• Skill in the effective use of applicable technology/systems.
• Ability to effectively communicate both verbal and written thoughts and ideas.
• Ability to work cooperatively with others and independently.

Based on the status of this position, selected candidates are not eligible to participate in the Bargaining unit (Union).

Hiring Range: $60,000 - $69,000

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.