DB Sterlin Consultants, Inc. is an experienced, minority-owned engineering and consulting firm that delivers measurable and enduring results for its clients. Over more than two decades, our family-owned company has earned a reputation for adaptability, continuous relationship development, and professional excellence.

Our expertise in Civil Engineering, Structural Engineering, Construction Engineering Services, Land Surveying, and much more has positioned DB Sterlin as a trusted advisor for clients ranging from the Illinois Department of Transportation and Illinois Tollway to the City of Chicago. Located in beautiful Downtown Chicago, DB Sterlin is continuously striving towards excellent customer service with the love of our city in mind.

Summary/objective
Responsibilities include reconciling invoices and identifying discrepancies, creating, and updating expense reports, processing reimbursement forms, preparing bank deposits, entering financial transactions into internal databases, checking spreadsheets for accuracy, maintaining digital and physical financial records, issuing invoices to customers and external partners, as needed, reviewing and filing payroll documents, and participating in quarterly and annual audits.

Essential Functions
Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

• Maintains all accounting and financial records of the Firm including the general accounts, cash management, accounts receivable/payable, collections, corporate expenditures, and summary financial statements.
• Assist with new vendor setup and W9 supplier information and oversee documentation of vendor certificates of insurance.
• Collect, review, and process monthly expense reports.
• Reconcile company credit cards and maintain/filed records of expense reports.
• Manages EFT, bank deposits, client cheques, and credit card transactions.
• Performs bank reconciliations.
• Maintain and track vehicle licensing, inventory, and insurance requirements.
• Assist in the development, implementation, and maintenance of tools and processes necessary to extract and manipulate data for recurring and ad-hoc reporting.
• Maintain a logical and secure filing system for electronic documents.
• Assist in the processing of Payroll.
• Interprets contract provisions to identify allowable and non-allowable expenditures.
• Assist in monthly accounting processes, including, but not limited to customer set-ups, invoicing, revenue recognition, AR and cash receipts research, and general ledger review.
  

Supervisory Responsibilities

• Manage a team of Project Accountant and Accounting Associates

Work environment

• A general office environment requires long periods of sitting at a computer. The environmental conditions generally include ambient inside temperature, lighting, and noise level.
• Due to the collaborative nature of this position and accessibility for in-house meetings, it is important that the work may need to be performed in the office and during normal business hours.

Physical Demands

• Must be able to sit, walk, stand, reach with hands and arms, stoop or kneel, climb, or balance, talk or hear, and use fingers and hands to feel objects tools or control.
• Must be able to lift and/or move up to 25 pounds on occasion.

Travel required.

• Must be able to travel to client/job sites as needed

Education and experience

• Degree in Finance, Accounting, or related field
• Years of Experience: 10

Additional eligibility requirements

• Excellent interpersonal and communication (written and verbal) skills.
• Must be highly organized with the ability to multi-task and meet tight deadlines.
• Excellent leadership and management skills
• Detail oriented with strong analytical skills.
• Ability to maintain confidentiality of pertinent data.

Work Authorization

• Must be legally eligible to work full-time in the United States. Currently, DBS is not providing visa sponsorship.
• DB Sterlin Consultants requires full Covid-19 vaccinated status as condition of employment with the company as per requirements of the law

EEO Statement
DB Sterlin Consultants, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Other duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.