East Lyme Public Schools

Position Description

Position Title: Accounts Clerk

Department: Accounting

Reports To: Principal, Accounting

Prepared By: Date:

Approved By: Superintendent Date: April 2011

SUMMARY:

Maintains accurate and systematic financial records for the school district. Invoices

accounts receivable, processes accounts payable and reconciles bank accounts.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

• School banking and recording of cash receipts on computer.

• Reviews, processes and pays all authorized invoices.

• Ensures timely entry of data to automated system.

• Collects money from students for various trips and other school

• Orders school supplies.

• Maintains vendor file.

• Maintains files of paid and unpaid invoices and purchase orders.

• Prepare, verify and distribute checks.

• Responds to expenditure questions from District Office.

• Bank transfers transactions.

• Reconciles district bank accounts.

• Assists in budget preparation.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty

satisfactorily. The requirements listed below are representative of the knowledge, skill,

and/or ability required. Reasonable accommodations may be made to enable individuals

with disabilities to perform the essential functions.

EDUCATION and/ or EXPERIENCE:

High School Graduate or equivalent and three years experience in office bookkeeping.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance

instructions, and procedure manuals. Ability to write routine reports and correspondence.

Ability to speak effectively before administrators and staff.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions,

proportions, percentages, area, circumference, and volume. Ability to apply

concepts of basic algebra and geometry.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in

written, oral, or diagram form. Ability to deal with problems involving several concrete

variables in standardized situations.

OTHER SKILLS and ABILITIES:

Personal Computer and spreadsheet experience. Ability to communicate clearly and

concisely, both orally and in writing. Ability to perform duties with awareness of all

district requirements and Board of Education policies.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an

employee to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the

essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk

or hear and operate a computer. The employee is occasionally required to stand; walk;

and reach with hands and arms. The employee must occasionally lift and/or move up to

10 pounds. Specific vision abilities required by this job include close vision and depth

perception.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an

employee encounters while performing the essential functions of this job. Reasonable

accommodations maybe made to enable individuals with disabilities to perform the

essential functions.

The noise level in the work environment is usually moderate. Position demands

meeting deadlines with severe time constraints.

The information contained in this job description is for compliance with the American

with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this

position. Additional duties are performed by the individuals currently holding this

position and additional duties may be assigned