This position will be a full-time role, with the person responsible for managing the Stock and Service/Non-Stock vendors within the Accounts Payable function and General office administration.

Role Responsibilities

Daily processing of purchase ledger invoices:

• Ensuring the correct checks and posting procedures for all different types of accounts is followed.
• Checking all invoices are correctly billed.
• Ensuring all invoices are posted to the correct GLs and cost centres.
• Ensure "Goods Received Not Invoiced Account" is reconciled and maintained at a constant acceptable level.
• Ensure credit notes relating returned stock are received from the vendor, forwarded to RTV for approval and posted to the ledgers in an accurate and timely fashion.
• Quarterly credit position review for holdback vendors to be completed.
• Reconciliation of monthly supplier statements & issue of payments to suppliers on a timely basis

Stock payments process:

• Request statement of account from vendor at the beginning of each week / month.
• Complete reconciliation of account, looking into any queries.
• Complete risk analysis on vendor through reconciliation process.
• Pass payment proposal over to finance team on a weekly or monthly basis.
• Sending accurate cashflow requirement on a weekly basis.
• Process payment on bank or advise vendor & PM if payment is being held.
• Sending manual remittance, posting and allocation of payment when necessary.

Additional Responsibilities

Non-Stock / Freight Payments Process:

• Pull daily and weekly reports to request approval of invoices.
• Chasing for approvals when invoices have not been approved.
• Pull payment run each Tuesday from SAP.
• Pass over to finance team for approval.
• Process payments on bank manually & though F110.
• Send remittances, post & allocate all manual payments.

Setting up new vendor accounts:

• Ensuring all the required approval & documentation is received as required for stock / non-stock set up.
• Ensure details of all new vendors is accurately and fully recorded on SAP.
• Ensuring all sales & stock reports are set up correctly where relevant.
• Send welcome email to all new Apple vendors.
• Ensure bank details are received on headed paper and confirmed by a phone call.
• General office administration & reporting
• Provide annual leave cover within AP team where required
• Carry other tasks or duties as required by senior management in line with the business achieving its objectives

Skills & Personal Attributes

Compentencies

Experience

Education and Qualifications

Key Traits