Accounts Payable Specialist

The ideal candidate will be a self-starter with a cheerful disposition who enjoys working in a fast-paced environment.

The Accounts Payable position is responsible for all accounting work associated with accounts payable which includes but is not limited to processing vendor/financial invoices and payments for the company. This person must be able to manage a wide variety of tasks, many times performing them at the same time, while under company billing/closing deadlines.

Duties/Responsibilities (include but not limited to):

• Enter and process vendor and expense invoices
• Analyze all invoice and payment discrepancies and working with vendors to resolve issues
• Prepare and perform check runs in a timely manner
• Processing vendor credit memos
• Ensure proper vendor documentation is maintained
• Matching invoices to supporting documentation
• Researching & correcting payable issues
• Responsible for all AP filing systems
• Ensuring all invoices have been properly approved prior to payment
• Other duties as directed and assigned by management
• Assist in annual 1099 collection/reporting
• Produce monthly reports and assist with month end close
• Answer telephone calls and emails and correspond with vendor representatives daily
• Reconcile credit card accounts (receipt collection, coding, etc.)
• Approve/set up new vendors
• Post transactions to journals, ledgers, and other records
• Reconcile the AP ledger to ensure all bills/payments are accounted for and properly posted
• Manage vendor ACH payments/wire transfers
• Maintain confidentiality of organizational information

Desired Skills:

• Five or more years of accounts payable/accounting experience
• Knowledge of financial accounting principles and procedures
• Proficiency with MS Office and familiarity with an ERP system
• Experience with data entry and processing accounting reports
• High degree of accuracy and attention to detail
• Respect for the confidential nature of handling accounting tasks
• Educational background or certification in accounting preferred
• Experience with managing credit card programs
• Experience with multiple entity accounting and GL coding

AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

If you believe you need a reasonable accommodation due to a disability or health condition in order to search for a job opening or to apply for a position, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

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