Job description
**To be considered please fill out the Application in the next step**
Department:
Finance
Schedule/Status: 8am-4:30pm; Full Time
Standard Hours/Week: 40
General Description: The Accounts Payable Clerk II reports to Manager of Accounting, responsible for editing, verifying, inputting and processing accounts payable check disbursements. Works closely with Materials Mgmt to resolve payment issues. The position shall exemplify the desired Culture of Choice® and philosophies of Parrish Healthcare.
Key Responsibilities:
Formal Education:
Department:
Finance
Schedule/Status: 8am-4:30pm; Full Time
Standard Hours/Week: 40
General Description: The Accounts Payable Clerk II reports to Manager of Accounting, responsible for editing, verifying, inputting and processing accounts payable check disbursements. Works closely with Materials Mgmt to resolve payment issues. The position shall exemplify the desired Culture of Choice® and philosophies of Parrish Healthcare.
Key Responsibilities:
- Enters purchase order invoices into system and verifies match to purchase order and receiver (online).
- Processes and calculates interface and manual payment batches, including inputting and balancing data for adequate processing and printing of A/P check disbursements.
- Reviews non-purchase order invoices for proper approval, following hospital’s signature policy, and general ledger coding. Enters approved invoices into system for payment.
- Examines A/P batches to execute daily closing of A/P; coordinates month-end and year-end close to include research of accrual batch, clearing returns, credit memos, etc.
- Maintains current contracts, leases, service agreements, etc. with regular recurring payments to ensure payments are made according to contractual terms.
- Works closely with Materials Management to resolve pricing and receiving discrepancies, problem issues, and payment information.
- Corresponds with members of Executive Management Council and Management Communication Council regarding special payment issues including travel requests, vendor information/history, prepayments, multiple payments, down payment issues, etc.
- Tracks and records 1099 vendor information as invoices are entered for payments, requests compilation of W-9 forms where appropriate and generates 1099 forms at end of calendar year. Requests 1099 for new vendors.
- When requested, researches check payment and supplies copy of check with backup.
- Sorts and distributes non-purchase order invoices to various departments for general ledger coding and approval, and reviews current status of payments to vendors.
- Performs similar or related duties as assigned.
- Knows fire, disaster and safety procedures and regulations as it pertains to the work area
Formal Education:
- High school diploma or GED required.
- 2 years to < 3 years
- N/A
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