Job description

Summary

The Accounts Payable Coordinator will have responsibility for processing of vendor invoices and down payment claims for those Operating Units (OUs) as assigned under the Global Business Service (GBS) umbrella. This will include not only the underlying transactions but also the documentation and reconciliation of the respective accounts.

Responsibilities

• Processing of invoices (including intercompany (I/C) invoices and posting these in the necessary ERP system. This includes a three way match between the invoice, purchase order and receipt, when applicable.
• Follow-up on discrepancies between invoices and the underlying purchase documents and goods receipt to ensure accurate posting of the invoices.
• Verify costs, payment terms and sales tax calculations for all invoices received.
• Obtaining the appropriate approvals for the invoice when a purchase order is not used.
• Assistance with the monthly, semi-annual and fiscal year-end accounts payable accrual.
• Enter invoices into intercompany reconciliation system and reconcile on at least a six month and year end basis.
• Reconcile detailed accounts in system to vendor statements and coordinate resolution of any differences.
• Assist in the year-end audit through providing supporting documents and any other calculations requested.
• Ensure IRS Form 1099 is prepared for all appropriate vendors at year end

Qualification & Business Experiences

• Ability to organize and plan work effectively to meet goals and objectives.
• Strong oral, analytical and written communication skills and ability to convey business requirements and technical needs in a clear, concise, and effective manner.
• Knowledge of basic accounts payable processes and practices.
• Experience in multi-national organization working with multiple currencies.
• Excellent interpersonal skills and ability to work effectively across Divisions and Departments
• Ability to perform work with a high degree of accuracy and attention to detail
• Establish and maintain an effective working relationship with other employees.
• Exercise sound, independent judgment within established guidelines

Education and Experience

• High school diploma, GED, or equivalent required
• Associates Degree in Business, Accounting, Finance, or related field is a plus
• Two to four years of solid experience in accounts payable department preferred
• Experience with highly integrated ERP systems (SAP, Navision or J.D. Edwards preferred).
• Strong computer skills particularly Microsoft Office.
• Knowledge of 1099 preparation

Physical Demands

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Must be able to work at desk/computer for extended periods of time.
• Must be able to have repetitive wrist/hand/finger movement to work on computer and/or related office equipment.
• Must be able to walk up flights of stairs, elevator available if needed.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• York, PA 17408: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in York, PA 17408

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