Accounts Payable Specialist

American Hospitality Management, Inc. (AHM.) is looking to add an Accounts Payable Specialist to our team! AHM is an award-winning hotel management company located in Cheboygan, MI. AHM manages hotels across the United States. The right candidate must possess a high standard of customer service, a strong work ethic, and attention to detail, they will be thorough and organized and behave in a friendly and courteous demeanor toward all fellow team members and corporate staff. Responsibilities include processing accounts payable for our 20+ hotels across the United States by utilizing M3 software. The ideal individual will be self-motivated and detail/deadline oriented. Must be able to multi-task, problem solves, and work in a team environment. Experience with Excel and Microsoft office is a must. Experience in the hotel and/or restaurant industry is a plus. This is a full-time, non-exempt (hourly) position with starting compensation based on qualifications. AHM is an Equal Opportunity Employer.

Summary:

Member of the accounting team that helps process, track, and record payments in an accurate, efficient, and timely manner.

Essential Duties & Responsibilities:

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Reconciles processed work by verifying entries and comparing system balances to supporting detail.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pays vendors while monitoring cash flow availability, discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase orders, contracts, invoices, or payment discrepancies and documentation.
• Ensures credit is received for outstanding memos.
• Issues stop payments.
• Creates new vendor accounts after reviewing all required documentation received.
• Completes credit applications as requested by the properties.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by scanning and/or filing documents.
• Disburses petty cash by recording entries and verifying documentation.
• Prepares credit card reconciliations to ensure proper distribution of expenses.
• Prepares and mails all required tax documents (i.e. 1099s) as part of the year-end processes.
• Complies with federal, state, and local financial requirements.
• Updates job knowledge by participating in educational opportunities.
• Protects the organization’s values by keeping information confidential.
• Perform miscellaneous duties as assigned.

Education Requirements:

High school diploma or equivalent with some college or technical school course work and a minimum of 2 to 5 years experience in accounts payable processing or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities. Knowledge of financial and accounting software applications.

Competencies/Required Skills/Abilities:

• General knowledge of the accounts payable function including basic finance, accounting, and bookkeeping principles.
• Excellent communication, organizational, and time management skills, attention to detail, thoroughness, and deadline driven.
• Experience with accounting software and online platforms.
• Knowledge of Microsoft Office, including Excel and Word.
• Strong analytical and problem-solving skills.
• Ability to multi-task.
• Ability to nurture vendor and supplier relationships.
• Ability to work either independently or collaboratively as needed.
• Conduct yourself in a manner with a high level of confidentially, good judgment, and privacy.
• Ethical conduct.
• Demonstrates initiative.
• Customer service skills.

Work Environment:

Conditions are normal for a high-pressure office environment. Safe working environment.

We are proud to offer the following benefits:

• 401(k) Program (Employer Matching Contribution/ Discretionary Profit Sharing)
• Employer-paid Long-Term Disability
• Employer-paid Life Insurance
• PTO/ Bereavement Pay/Paid Holidays
• Hotel discounts