POSITION SUMMARY

Reporting to the Associate Director of Finance, the Accounts Receivable and Payroll Clerk is responsible for maintaining and recording accounts receivable transactions, assisting with the payroll process. This role ensures proper accounting procedures are consistently and accurately followed for each transaction.

RESPONSIBILITIES

The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties and responsibilities noted herein, however, this list represents examples only, and is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

Position Specific Responsibilities

Accounts Receivable

• Responsible for and working with the Coordinator of Accounts Payable, mail pickup and dual mail opening to ensure department maintains proper internal controls.
• Receive all direct and third-party payments and donations; posts and reconciles payments to both the sub-ledger and general ledger to ensure student records, donor records, and accounting records are complete and accurate for timely reporting while maintaining proper internal controls.
• Review credit balances, refunds, and adjustments; reconciles, and posts refunds to sub ledgers and further submits request to process refund to accounts payable to ensure student records, donor records, and accounting records are complete and accurate for timely reporting while maintaining proper internal controls.
• Process and maintain all student payment plans to ensure timely receipt of payment on account to the University.
• Reviews student billing accounts to ensure tuition and fees are complete and accurate for timely reporting while maintaining proper internal controls.
• Balances daily payments, batches, and reports; post daily batches to general ledger to ensure student records, donor records, and accounting records are complete and accurate for timely reporting while maintaining proper internal controls.
• Assist in the month-end and year-end audit and complete duties as assigned and in required timelines. Assist Coordinator of Accounts Receivable with mail pickup and dual mail opening to ensure department maintains proper internal controls.
• Maintain proper constituent documentation as required by University policies and procedures.
• Work closely with Admissions, Registrar and Student Financial Services on all issues related to Student Accounts.
• Work closely with Advancement on all issues related to Donor Accounts.

Payroll

• Review, verify, and process semi-monthly payroll to ensure pay data is complete, accurate and staff are paid timely.
• Assist in researching discrepancies of payroll data to ensure accuracy and adherence to policies and procedures prior to and after processing payroll.
• Post payroll journal entries in accounting system to ensure accounting records are complete and accurate for timely reporting while maintaining proper internal controls.
• Respond to employee inquires in a timely manner regarding payroll information and trouble-shoot in attempt to resolve employee payroll questions.

University-Wide Responsibilities

• Model core organizational beliefs and values; communicate openly and effectively within and across departments. Establish and maintain professional communication and ensure that all interactions are supportive, courteous, and respectful (TKU Social Covenant).
• Utilize effective communication skills to present information accurately and clearly both internally and publically.

• Participate in professional development activities that are aligned with University, departmental and individual goals.
• Maintain accurate and complete records as required by governing entities (DOE, TRACS, ABHE, etc.); file all physical and computerized reports, records, and other documents required.
• Attend and participate in staff meetings and serve on committees as required.
• Comply with all policies, operating procedures, legal requirements, and verbal and written directives.
• Perform other related duties as assigned.

Supervisory Responsibilities

• None

QUALIFICATIONS

Education

• High School Diploma Required
• Some college required, Bachelor’s degree preferred.

Competencies

• • Knowledge of and proficiency in accounting procedures.
  • Detailed, thorough, and proficient meeting deadlines.
  • Maintain integrity of confidential financial information and deal with sensitive situations with diplomacy and tact
  • Ethical Conduct.

Experience:

• 3-5 years related experience required.
• Higher Ed or Non-Profit experience preferred.
• Experience in utilizing Microsoft Suite including Outlook, Excel and Sharepoint.

Other Requirements

• Criminal Background Verification

MENTAL/PHYSICAL/ENVIRONMENTAL DEMANDS

• Maintain emotional control under stress
• Occasional irregular hours
• May be required to lift up to 15 pounds relative to documents in boxes.