Job description

Comfort Keepers Ireland Dublin, County Dublin, Ireland (On-site)Administration Officer with Reception Duties - Santry D17

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The Company:

Comfort Keepers is one of the largest home care providers in Ireland. Our aim is to enable people stay happy at home by delivering quality homecare to our clients by placing their needs at the forefront of what we do. We are Multi award winning firm with 1,100 employees in care and office roles we Operate in 22 counties. Our mission to provide our clients with the highest level of quality of life that is achievable. We shall treat each of our clients and colleagues with the respect and dignity they deserve, as though we were caring for a member of our own family.

Overall Objective:

The Administration Officer with Reception Duties, supports the business nationwide (including HR, Operations) in specific aspects of the running of the offices. Deliver exceptional service to all office staff, maintain all Santry units operational and ensure all other offices in the country get supported with supplies and facilities management. This role works closely with Facilities management to make sure all offices in the country remain fully operative and meet Comfort keepers standards.

Role Overview:

This is a role for a person that enjoys multitasking, looking to gain experience in different areas of the organisation, and expand their knowledge and potential as the role involves office administration, facilities management and human resources duties.

Excellent communication skills are essential as this is a client-facing role. An ability to prioritise and deal with requests and demands from several different areas simultaneously. An ability to be flexible and deal with a fast-paced environment while remaining cheerful, professional and helpful

If you are looking for a great opportunity to learn new things, be the face of the office and develop your skillset, then this is the ideal role for you.

The Team:

Join a great team of HR and Operations professionals. You will be reporting to the regional HRBP and you will close with Senior operations manager and facilities manager to manage our HQ offices in Santry.

What we can offer you:

• Monday - Friday 8.30 - 5.00pm - Office Based
• Salary up to 30K
• Career Progression opportunities
• Work/Life Balance
• Annual Leave Increment with Long term service
• Employee Assistance Programme
• Training support
• Birthday Off!

Our ideal candidate:

• Driving licence and access to a car is essential
• Have Administration experience
• Be Proficient in Microsoft Office applications- Outlook, PowerPoint, Word, and Excel
• Have Solid verbal and written communication skills.
• Can work in fast paced environment with strong work ethics
• Have excellent relationship building skills.
• Be empowered to take responsibility and accountability.
• Can work under pressure within a dynamic and challenging environment
• Ability to work on own initiative and as part of a team

Reception Duties:

• Manage all aspects of reception
• First point of call with all incoming calls, including transferring to the relevant person, taking messages and forwarding them via email;
• Managing all post in a timely manner; both incoming and outgoing;
• Be the face of Comfort Keepers; to meet and greet visitors, ensuring they sign in and offering them refreshments;
• Ensuring the office is fully stocked with all its needs, from PPE, stationary to cleaning and kitchen supplies;
• Manage Nationwide PPE stock for offices & Care staff
• The typing of documents, letters, reports, etc using programs such as Microsoft Word, Excel, PowerPoint and Publisher;
• General administrative support;
• To assist in other areas of business when required; HR and Marketing
• To assist MD when required
• Supporting the Recruitment Team in processing of all files. Garda Vetting (Mange NVB portal reviewing & verifying matching documentation & submit. Manage Resubmission invites in the portal on the spreadsheet).
• Support with HR Support Inbox.
• Support in circulation of business/carers communication such as, Carers Memo and Birthday Cards
• Support in arranging internal events such as open days and carer afternoons
• Support with Audits and Recruitment such us contacting carers or candidates to submit require documentation.

If you feel you have the experience and the passion to be the face of our HQ offices apply today!

Job Type: Full-time

Salary: €29,999.00-€30,000.00 per year

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Expected start date: 12/12/2022

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