Administrative and Graduate Programs Assistant; Ithaca, NY

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Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

Administrative and Graduate Programs Assistant (Hybrid)

About the College

Cornell University's College of Engineering, the preeminent engineering school in the Ivy League, has a rich history of experimentation, innovation, and leadership. Consisting of almost 3,000 undergraduate students, 1,700 graduate students, and over 200 faculty members, Cornell Engineering is recognized as a global leader in the discovery of new knowledge and the creation of transforming inventions. Cornell Engineering students and faculty members possess an independent spirit that allows for the development of innovative interdisciplinary research, the creation of exciting new programs, and the education of students who will better the future.

About the Department of Materials Science and Engineering

The Department of Materials Science and Engineering (MSE) at Cornell is a global leader in educating new generations of materials scientists and engineers. Cornell MSE draws upon its world-class faculty, innovative researchers, state-of- the-art facilities and highly collaborative research environment to respond to challenging technological and societal demands both in the present and the future. Our vision is to be a vibrant, supportive community of materials scientists and engineers developing fundamental understanding, enabling advanced technologies, and providing world leadership through education and innovative research.

What We Need

As a university founded to be a place where “…any person can find instruction in any study,” diversity and inclusion are at the core of our values and mission. We strive to be a welcoming, caring, healthy, and equitable community where students, faculty, and staff with different backgrounds, perspectives, abilities, and experiences can learn, innovate, and work in an environment of respect, and feel empowered to engage in any community conversation. As a member of the Cornell University community, it is important to recognize our shared responsibility to each other to cultivate a culture of inclusion for all. Cornell Core Values

As an individual contributor you will model and support a culture of diversity, equity, inclusion, and wellbeing and continually seek to understand how your role, behaviors, and actions impact the success of this culture.

While position responsibilities vary greatly, the Skills for Success and Leadership Skills for Success are foundational to what is expected of every employee and leader working at Cornell. These skills are essential for individual and organizational success. Staff Skills for Success; Leadership Skills for Success

The Opportunity

Every member of our community is expected to foster a culture of belonging and a psychologically healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.

The Administrative and Graduate Programs Assistant in MSE is responsible for the administration, organization, and management of multiple activities within the department as well as being the first person of contact for faculty, students, and visitors. Regular administrative tasks include (but are not limited to) receptionist for the front office, scheduling meetings, managing mail and package services, stocking office supplies, processing travel requests, coordinating a variety of events and activities for the graduate program, serving as an informational resource for a variety of stakeholders and providing general administrative support for the graduate programs. In addition, this position coordinates the logistical aspects of the department’s academic year seminar series. This position may also provide support to additional faculty members and administrative staff.

Required Qualifications

• Formal training beyond a HS Diploma of 1 to 2 years, 2 years of coursework, or an Associates Degree.
• At least 2 years of administrative experience.
• Demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Capacity to cultivate and develop inclusive and equitable working relationships with students, faculty, staff and community members
• Excellent customer service skills and demonstrated ability to serve and communicate with a broad range of people.
• Highly adept of working with office computer systems and software such as Word, Excel, Outlook, and Box.
• Interest and aptitude to learn new systems, including e-shop, submitting I-WNT documents.
• Aptitude to work independently while supporting the efforts of an overall team.
• Attention to detail, time management, and organizational skills are critical.
• Aptitude to take ownership, meet deadlines, initiate prompt action, and complete projects in a timely fashion.
• Excellent oral and written communication.

Employees are expected to meet all of the Cornell University Staff Skills for Success, which are essential for individual and organizational success.

Employees may be required to work outside of normal business hours during special events.

This position is located in Ithaca, New York and will provide hybrid work flexibility.

No Visa Sponsorship is available for this position.

Rewards and Benefits

• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

As part of the university's comprehensive vaccination program, all Cornell employees are required to have and provide proof of an FDA-or WHO-authorized or approved COVID-19 primary vaccination or have obtained a university-approved disability/medical or religious exemption, regardless of their role and work location.

University Job Title:

Administrative Asst III

Job Family:

Administration

Level:

C

Pay Rate Type:

Hourly

Pay Range:

$19.75 - $21.83

Remote Option Availability:

Hybrid Remote

Company:

Endowed

Contact Name:

Maria Avila

Number of Openings:

1

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

Current Employees:

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Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at equity@cornell.edu.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. – 4:30 p.m. to use a dedicated workstation to complete an online application.

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

2023-03-13