Job description

Here at Osborne we are currently seeking an Administrative Assistant and Document Controller for our client based in Dublin 14. This is a fantastic opportunity to join a specialsing engineering consultancy firm operating in multi-national markets.

For you:

Salary: 35-40K DOE

Hours: 40 Hrs p/w

Annual Leave: 20 Days

Location: South Dublin

Benefits:

• Death in service benefit
• Hybrid working (Potential to WFH 2 days)
• Up to 5 discretionary days of AL (GF & Christmas)
• Mobile phone (After 6 months’ probation)

Administration Support

• General Administration Support to the team including ordering supplies, fielding initial queries from new clients, scanning for tenders, maintaining website and monitoring sales and info email accounts Assistance with preparation of proposals, letters, reports and presentation
• Organising meetings and inviting attendees · Distribution of agendas and meeting documentation
• Taking and issuing of minutes of meetings and actions and managing staff communications for tasks and information arising from them
• Provide administration support and assistance to management and directors
• Ensure all documentation is saved on SharePoint, our current document management software, or any other document management software which may be implemented
• Manage all Diageo related administration - ensuring staff are issued latest Diageo policies, managing Diageo badge approvals, attending monthly contractor session with Diageo Dublin Brewery management
• Assistance in managing IT and the IT contract · Assistance in managing HR including managing contracts, advertising on LinkedIn and engaging with our HR consultants
• Comply with and improve the company’s information and document management policies and procedures

Document Control Support

• Work with the team to ensure co-ordination of information and uploading of document onto SharePoint
• Work with relevant parties to prepare any necessary documentation required

If you are intersted in this role. Please apply via link provided. Please submit your CV in word format.

Job Types: Full-time, Permanent

Salary: €35,000.00-€40,000.00 per year

Schedule:

• Day shift

Ability to commute/relocate:

• South Dublin, CO. Dublin: reliably commute or plan to relocate before starting work (required)

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