Job description

ADMINISTRATIVE ASSISTANT
Reports To: CFO,
FLSA Status: Non-Exempt

Summary: Under the direction of the CFO, the administrative assistant is responsible for providing support to the executive and sales-management team to enable AG RX to meet its goals of growing the business, operating efficiently, building a bench of engaged employee-owners, creating a culture of a preferred employer. In addition to typing, filing and scheduling, performs duties such as financial-record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Independent judgment is required to plan, prioritize and organize diversified workload.

Essential Duties and Responsibilities:

• Maintain confidentiality at all times.
• Assist in company mailings (i.e. ESOP)
• Help prepare board meeting documents and presentations
• Compile and prepare expense reports
• Prepare reports to monitor sales-team’s progress
• Schedule and organize meetings (i.e. agendas, invitations, food, etc.)
• Assist and manage sales promotional materials
• Assist in publication of customer newsletter
• Type and design general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes.

Responsible for accuracy and clarity of final copy.

• Perform other duties as assigned

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:
A high school diploma or its equivalent (G.E.D – Certification of Completion), with a minimum of 1 years’ administrative experience. Preferred Associates degree with 2 years of related experience.

Organizational Skills:
Be highly organized and have the ability to multi-task

Mathematical Skills:
Ability to utilize general business mathematical skills; Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages. Ability to apply concepts of basic accounting principles.

Effective Communication Skills:
Be able to communicate effectively – Verbal communication-speak clearly and persuasively in positive and negative situations, listen and get clarification, respond well to questions; demonstrate group presentation skills; participate in meetings. Written communication-write clearly and informatively, present numerical data effectively, able to read and interpret written information. Bi-lingual in Spanish, both verbal and written, preferred.

Computer Skills:
Must be proficient in the use of Excel, Word, PowerPoint and Outlook. Must be able to learn to utilize AgVance software to mine data and formulate reports. Must be able to communicate efficiently using Email. Experience in Agvance accounting software and Agrian is preferred but not required.

Certificates, Licenses, Registrations
A current, Non-restricted California Driver’s License.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands and fingers to perform fine motor skill tasks, and is regularly required to see, speak and hear.
The employee is occasionally required to stand, walk and reach with hands and arms. The employee must occasionally lift and/or move up to 30 pounds.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate, due to ringing telephone lines, printers and copy machines, etc.

COMPETENCIES: Judgment and Decision Making: A commitment to ethical behavior, displaying behaviors that abide by the company’s Mission, Vision and Core values. Analytical Ability: Ability to identify and resolve problems in a timely manner, gather and analyze information skillfully, develop alternative solutions, work well in group problem solving situations, use reason even when dealing with emotional issues. Safety and Security: Actively promote and personally observe safety and security procedures, and use equipment and materials properly.

Job Type: Full-time

Pay: $22.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Oxnard, CA 93030: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

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