Job description

Administrative Assistant PT- (Only considering applicants local to Roanoke, VA)

Apple Ridge Farm is searching for a detail-oriented professional to provide part-time general administrative support 10-15 hours per week to assist with our 501 (c) (3) non-profit organization's day-to-day operation! This is a remote role with the expectation of making bi-weekly post office and bank runs and other rare errands, as needed. The fun exception would be during our 6-week Academic Summer Camp program (June/July), where more hours are required, and the expectation would be to work from our camp office in Copper Hill, VA. Additional opportunities may be available for special events or campaigns. This position reports directly to the Director of Administration & Development. The pay rate is $16 per hour, and payroll occurs Thursdays bi-weekly.

Duties:

• Assists Director of Administration & Development with a wide variety of administrative, financial, and development duties, as assigned
• Properly inputs donor accounts into the database with detailed donor information; Correctly enters all income received into the database in an accurate and timely manner
• Primarily responsible for making bi-weekly bank deposits after journal review
• Retrieves and distributes mail as directed
• Serves as the first point of contact for the organization; Manages phone lines and assigned email accounts; Directs leads to appropriate personnel and resolves questions whenever possible in a professional, courteous, and efficient manner
• Assists with preparing donor communications, including acknowledgment letters; Prepares thorough and accurate documents and spreadsheets based on data obtained from records and other sources
• Work with Directors as needed to create and manage social media brand presence Develop social media strategy to further strengthen our brand by creating motivational and exciting content; responding to all social media contacts and inquiries
• Maintains Apple Ridge Farm (ARF) electronic files and organizes and archives files in accordance with the ARF retention policy
• Performs all other related tasks as assigned

Requirements:

• High school diploma; Minimum of two years of administrative experience; Minimum of two years of non-profit or development administrative experience or equivalent combination of education and experience.
• Proficiency with Microsoft Office, Google Suite, Google Docs, Adobe Pro, Dropbox, general databases, Canva, and Social Media platforms (Facebook, Instagram, etc.)
• Familiarity with accounting and QuickBooks is a plus!

· Solid written and oral communication skills

· Strong attention to detail and ability to be accountable for own work and schedule tasks with minimal supervision

· Efficiently sets priorities, multi-task, and meets deadlines

· Ability to operate and troubleshoot standard office equipment

· Must have reliable transportation

· Must pass a successful Virginia Background Check to include violent crimes and crimes against minors.

• Interest in and commitment to the Apple Ridge Farm mission

Additional Special and Seasonal Assignments:

· Summer Camp Season (6 weeks June-July) – up to 40 hours each week at our Copper Hill, VA location. Transportation can be coordinated. General camp and clerical assistance. Tasked with verifying and entering registration form information for each camper; Capturing all relevant camper data and compiling it into the database to satisfy grant requirements and follow-up.

Campaign Mailers and Donor Appeals - Coordinates bulk mailings with vendors as requested and generates mailing drop lists from the database as directed

If the above sounds like a fit for you, we would love to have you join our team! All interested qualified applicants should e-mail their current resume and three professional references to be considered. Position is open until filled.

Job Type: Part-time

Pay: $16.00 per hour

Benefits:

• Flexible schedule

Schedule:

• Day shift
• No nights
• No weekends

COVID-19 considerations:
To keep staff safe as possible, we are following CDC guidelines. We are keeping abreast of updates as changes occur to the recommendations.

Application Question(s):

• Do you have any accounting experience?

Education:

• High school or equivalent (Required)

Experience:

• nonprofit development or administrative: 2 years (Required)

Shift availability:

• Day Shift (Required)

Work Location: Hybrid remote in Roanoke, VA 24034

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