Job description
Now Hiring! Administrative AssistantLocation: Hartford, CTSchedule: Monday - Friday
What’s In It for You:· Compensation: up to $48,000· 401(k), Insurance and benefits packages including Medical, Dental, and Vison· Company paid time off and holidays offered
Who we are:CWP is a non-profit organization that helps individuals overcome barriers and sharpen skills needed to succeed in future employment. We assist with a wide range of programs for both youth and adults to develop sustainable career paths as they enter the workforce. We champion 7 core values that drive our operation to success: Support, Creativity, Diversity, Positivity, Collaboration, Transparency, and Trust.
Job Summary: CWP is currently looking for a Administrative Assistant to join our programs and operations team the Hartford, CT office. If you are looking to join a great team who goal is to make a difference in the lives of people and are a detail oriented, self-starter who enjoys working in a fast-paced high-volume environment, then this is the place for you! Apply Today!
Job Responsibilities:Programs Support
Administrative Assistance to Executive Vice President/ CAO
To find out more about us, our values, and the work we do visit our website at CWP
- Oversee and maintain the online inquiry form system.
- Manage company Survey Monkey account.
- Schedule meetings with participants and partners.
- Answer phones and provide general support to customers, acting as a resource for information and appropriate referrals.
- Assist with data entry and basic data support for various programs.
- Assist with follow up to partners, providers and customers as requested by Program Managers.
- Support basic operations of the contracting and invoicing processes.
- Prepare internal and external correspondence
- Create PowerPoints, meeting materials and other medium for presentations.
- Logistical support of program meetings including scheduling, meeting minutes, compiling materials.
- Maintain program files.
- Coordinate or assist with special projects and perform other duties as assigned.
- Maintain program files.
Administrative Assistance to Executive Vice President/ CAO
- Manage calendar of appointments and schedule external/internal meetings.
- Facilitate smooth and effective flow of information internally and externally.
- Maintain tickler system to ensure timely response to all inquiries and track actions to staff.
- Greet and coordinate visitor meetings.
- Make travel arrangements and reconcile expenses for reimbursement.
- Provide follow up on various issues as requested.
- Maintain relationships with other administrative staff to support key organizations critical to CWP’s mission.
- Work as part of administrative team to provide support to improve organization’s overall effectiveness.
- Provide assistance/back up to administrative team and various departments within the organization as needed.
- Coordinate or assist with special projects and perform other duties as assigned.
- High school diploma.
- Two (2) years related work experience.
- Professional demeanor and ability to interact effectively with key external stakeholders
- Computer literacy with Microsoft applications.
- Effective interpersonal, oral, and written communication skills.
- Knowledge of ETO system and/or the ability to learn to use the system.
- Excellent organizational and administrative skills and aptitude.
- Manage multiple tasks simultaneously and prioritize.
- Ability to work in a team environment and collaborate with other staff.
To find out more about us, our values, and the work we do visit our website at CWP
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