Job description

Position Details-

Under the supervision of the Sr. Director of Enterprise Information Systems, the Administrative Assistant is responsible for assisting with the planning, coordination, and monitoring of project support activities.

Functions-

1. Provide administrative support to ensure all administrative tasks are efficiently and effectively implemented

2. Provide administrative support in coordinating meetings, scheduling, and setting up vendor/staff meetings, lunches, and heavy calendar management

3. Prepares necessary meeting materials and logistics, disseminates the agenda, and keeps minutes on file where applicable prepares and type letters, memorandums, reports, and others as directed.

4. Assist with general office errands, support, and assist with various administrative tasks and projects as needed

5. Manage distribution lists for organization and update as needed

6. Ad hoc projects and perform other duties as assigned

7. Collects and prepares project invoices and maintains the project budget tracker up to date. 8. Assists with training coordination and proctoring exams

9. Assists in tracking action items and project tasks

Requirements

Additional Duties and Responsibilities

1. Interfaces, assists, and acts as a liaison between the Director and other departments.

2. Attends meetings as required and participates on committees as directed.

3. Ability to interact comfortably and effectively with employees of the company at all levels including Executive Management

4. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities

5. Ability to work under high pressure while moving with urgency

6. Strong work ethic, positive attitude

7. Strong attention to detail, problem solving, and organizational skills

8. Have a proactive approach to problem-solving with strong decision-making skills

9. Performs other related duties as assigned

Education Required (Minimum level of education): High School Diploma or equivalent

Job Types: Full-time, Contract

Pay: $17.00 - $25.00 per hour

Benefits:

• Employee assistance program
• Employee discount
• Health insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• San Diego, CA: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

seankuhnke.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, seankuhnke.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, seankuhnke.com is the ideal place to find your next job.