Administrative Assistant at Hollingsworth Pack

Are you interested in the opportunity to provide administrative support to a dynamic group of engineer professionals doing a variety of tasks within finance, accounting, and administration? Are you motivated by having responsibility and influence but also flexible working hours, where we understand the importance of time for other responsibilities in life?

The Position

We are looking for a new part/full-time administrative assistant to join our Mechanical, Electrical and Plumbing (MEP) team in Austin. You will be responsible for invoicing, budgeting oversight, and support for management of projects. With time, it is possible to increase your responsibilities and influence within the team and company.

The Candidate

As the job will involve a high degree of responsibility and independence, we are looking for candidates with strong organizational skills, high working morale, and ready analytical abilities. A high level of patience will be expected, not to mention, a certain comfort level with delivering accurate work in a timely manner as the success of the team is dependent on each member’s individual contribution.

Responsibilities:

• Create and maintain project information in project management system;
• Create subcontracts, invoices and their respective attachments as well as generating transmittals per Project Manager’s request;
• Correspond on routine inquiries with clients and subcontractors at the beginning and throughout the duration of a project or email correspondence to the field or other locations as needed;
• Coordinate invoice routing and monitor payments from vendors;
• Enter and maintain client and prospect data in automated system;
• Enter and maintain project

Your Qualifications

• High School Diploma, GED or equivalent
• 2-3 years of experience providing administrative support preferably in the A/E/C industry
• Ability to prioritize work.
• Good written and verbal communication skills.
• Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records at a proficient level.
• Proficient in MS Office.
• General basic knowledge of Netsuite or ability to learn project management software and other related programs and systems.

We offer

Hollingsworth Pack is an equal opportunity employer without discrimination on age, gender, and race, disability or any other characteristics protected by law. All qualified applicants will be considered for employment. Hollingsworth Pack offers competitive compensation package depending on the candidate’s working experience.

Job Type: Full-time

Pay: $18-25 per hour

Benefits:

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Flexible Schedule

Partial remote work possibilities

Interested?

Please apply through the link https://hollpack.bamboohr.com/jobs/ , and attach your CV, and letter of interest before the 10th of April 2023. Please note that we conduct interviews on an ongoing basis and the position might be filled before the deadline.

For further information about the position please contact:

Brian Hockman
Lead Participant
brian.h@holl-pack.com

Hollingsworth Pack is a family-owned construction consulting company with offices in Williamsburg, VA; Austin, TX; San Antonio, TX; Dallas, TX, and Copenhagen, Denmark. We work with construction management, facility management, architecture, and engineering on projects worldwide. Our clients include private individuals, corporations, governments, and religious organizations, in addition to working as a consultant for other A/E firms.

With a modern business structure rooted in family values, we take pride in providing our employees with trust, freedom, and a professional framework that allows each individual to thrive as a whole person. We encourage all qualified applicants to apply regardless of age, gender, religion, country of origin, ethnicity, or other personal background.