Job description
The Team and the Role:
INDUS is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.
At INDUS, we believe in the value of the INDUS team. Together we deliver exceptional customer service, foster a growth and support-centered work environment, and focus on how we can give back to the communities that we serve. Empowering our employees starts on day one and creates an environment full of innovation and promise. By offering mentorship and robust Training and Development opportunities, INDUS continues its pursuit to be the Employer of Choice.
The Naval Undersea Warfare Center Division, Newport (NUWCDIVNPT) is a naval research activity operating under the direction of the Commander, Naval Sea Systems Command (NAVSEA). The Corporate Operations Department (Code 10), Code 00, TD and Naval Undersea Warfare Center (NUWC) Headquarters (HQ) are an integral part of NUWCDIVNPT, responsible for providing timely and cost efficient business and operational services to the overall Division. These services include Human Resources, Infrastructure, Corporate Communications, Activity Chief Information Officer (ACIO)/Information Technology, Security, and Corporate Business Office functions. The Corporate Operations Department provides these responsive and affordable services to effectively support a workforce of approximately 3,000 government employees. The Corporate Operations Department provides administrative and technical services to all of NUWCDIVNPT including NUWC HQ in the areas of data gathering and analysis; technical writing; preparation of graphic material; data entry; database maintenance and administration; and software verification maintenance. The department also provides administrative research, analysis, and support services that include researching solutions; maintaining, reviewing and assessing compliance with governing guidance; and documenting, preparing, organizing and distributing all forms of communication.
Reporting to the Director of New England Programs, the
Administrative Assistant will support NUWCDIVNPT OCA department with data entry, calendar management, room reservations, answering phones, and other office management tasks on the
Code 10 Corporate
Operations
Contract. This position is located in
Newport, RI.
What You'll Do:
- Provide timekeeping and ERP support in the following areas:
- Email OCA for submission weekly on Thursdays.
- Review time inputs for correctness.
- Check that all leave/OU requests have been submitted. Email individuals who haven't requested but entered in ERP time.
- Make changes to times, on an as needed basis.
- Field Team Bi-weekly Report in the following areas:
- Query field team to submit their biweekly report (one PPT slide).
- Review reports to ensure accurate basic grammar/spelling.
- Update acronym list.
- Using the previous report as a template, collate all entries into a single PPT file.
- Post final report (PDF version, after OCA submission) to OCA webpage on Newportal.
- Maintain a (multiweek) muster for OCA with provided templates.
- Update based on TS/TW, leave, travel and 80-hour schedules.
- Provide muster to OCA on weekly basis.
- Keep meeting minutes as required.
- Provide OCA Travel support, to include DTS and SATO Background checks in the following areas:
- Create Travel Orders.
- DISS/JPASS - Submit clearance information for travelers.
- Create vouchers.
- Support DEMO paperwork and correspondence as required.
- Initiate feedback requests as required.
- Performing filing functions
- Bid and proposal support if requested.
- Other duties as assigned.
Required Qualifications:
- An active secret clearance is required to be considered for this position.
- HS diploma required.
- At least one (1) or more years of experience providing administrative support is required.
- Experience with required software such as Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.
- Strong interpersonal skills and time management skills.
- Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.
INDUS is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.
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