Job description
Keystone Advisors is an Independent Certified Public Accounting firm providing Audit, Accounting, and Advisory Services in the areas of financial and administrative management, organizational and business improvement, program management support, budget support, financial analytical services and reconciliation, technology management and staff augmentation in Washington, DC, Alexandria, VA, and other metropolitan areas.
Keystone is looking for Administrative Assistants, Senior Administrative Assistants and Executive Administrative Assistants to join our team in the Washington, DC metro area to support the Federal Bureau of Investigations (FBI).
All Administrative Assistants Must be a US Citizen with an active Secret or Top Secret Security Clearance or the ability to obtain a Secret or Top-Secret Security Clearance.
Work Description:
Qualifications:
Administrative Assistant must have the following qualifications:
Keystone is looking for Administrative Assistants, Senior Administrative Assistants and Executive Administrative Assistants to join our team in the Washington, DC metro area to support the Federal Bureau of Investigations (FBI).
All Administrative Assistants Must be a US Citizen with an active Secret or Top Secret Security Clearance or the ability to obtain a Secret or Top-Secret Security Clearance.
Work Description:
- Create, customize, prepare, and maintain presentations, briefing charts, and documents using computer software (e.g., Microsoft Office Suite), websites, graphical elements, scanned photos, and other presentation materials.
- Review and modify correspondence for internal consistency and conformance.
- Maintain and update the calendar of management within the assigned Units and/or Sections using computer software (e.g., Microsoft Office Suite) by making appointments and arranging meetings, based on the manager’s schedule and current issues.
- Coordinate and support meetings and special events for the organization to include coordinating all amenities, accommodations, visit requests, and collection of funds.
- Schedule accommodations for meetings, record lunch requests for meetings with outside guests notify attendees, coordinate Video Teleconference Conference requirements, and handle any other special requirements for meetings/conferences/projects (reserve parking spaces, directional signs, registration desk, name plates, table tents, etc.).
- Obtain and deliver read ahead material for management’s scheduled meetings and distribute to attendees.
- Prepare travel requests; arrange travel and lodging arrangements; arrange and coordinate a schedule for visits.
- Maintain conference room reservation schedules for the purpose of coordinating meetings, visits, and appointments.
- Enter data and maintain office databases such as organizational charts, personnel accountability, travel, training, and budget.
- Enter and maintain professional data.
- Serve as records manager and maintain office files.
- Collect, review, archive forms (such as leave requests, employee work schedules, and telework applications), and enter data into the timekeeping system for branch chief review.
- Coordinate, define structure, and organize electronic materials, presentations and documents using databases, servers, and SharePoint sites.
- Prepare property turn-ins
- Prepare, review and process training requests, travel vouchers, conference requests, personnel related documents, and technical report staffing for conformance to policy and procedures prior to the appropriate authoritative signature.
- Gather and organize completed personnel documents and delivering completed document packages for personnel actions to include civilians, contractors, students, guest researchers, etc.
- Respond to administrative queries and taskers by the established deadline. Keep accurate records of final disposition of each action and inform the respective action officer of results.
- Receive and screen visitors and phone calls. Professionally answer office manager telephone line, take messages, and refer calls and visitors to appropriate staff.
- Operate shared office equipment, to include copy machine, scanners, facsimile machine, computers, printers, and shredders, and as needed submit repair requests.
- Follow standard operating procedures (SOP) and Internal Operating Procedures (IOPs) provided as Government Furnished Information (GFI) at contract award, related to functions such as personnel accountability, security, and safety.
- Prepare and review correspondence (e.g., minutes, information papers, reports, queries, taskers) for grammatical errors, proper tone, accuracy, clarity, and formatting. Make corrections and retypes as necessary.
- Participate as a member of Integrated Product Teams (IPTs) or groups developing changes or improvements to administrative processes and procedures.
Qualifications:
Administrative Assistant must have the following qualifications:
- Required Experience:
- Administrative Assistant: High school diploma and three (3) year of general office experience. Bachelor’s degree from an accredited university or college or relevant training may be substituted for experience.
- Senior Administrative Assistant: High School diploma and six (6) year of general office assistant experience. Bachelor’s degree from an accredited university or college or relevant training may be substituted for experience.
- Executive Assistant: Bachelor’s degree from an accredited university or college with eight (8) year or more years of general office assistant experience. Educational requirement may be waived if the candidate has ten (10) or more years of experience.
- Knowledge and/ experience using Microsoft Office Suite, specifically Power Point, Excel, and Word.
- Ability to communicate orally and in writing.
- Experience operating standard office equipment, to include telephones, copy machine, scanners, facsimile machine, computers, printers, and shredders.
- Competitive Salary
- Paid Time Off
- Health, Vision & Dental Insurance
- Health Savings Account (HSA)
- Flexible Spending Account (FSA)
- Short & Long Term Disability
- 401(K) with company match
- Life Insurance
seankuhnke.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, seankuhnke.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, seankuhnke.com is the ideal place to find your next job.