Job description

POSITION: Administrative Support (1 opening)

PROGRAM: DYS Community Services

LOCATION: Randolph, MA

EDUCATION/EXPERIENCE REQUIREMENTS:

• High School Diploma.
• Knowledge of the juvenile justice system in the Commonwealth of Massachusetts.
• Good communication skills.
• Ability and expertise in using Microsoft Office and other computer applications (including the internet).
• Attention to detail and accuracy.
• Prior experience working with youth and a minimum of one year experience directly in the juvenile justice, child welfare, behavioral health or demonstrably related field(s).

The Community Services Program is a continuing partnership with the Department of Youth Services, the Old Colony Y, and the KEY, Program Inc. The program works with DYS committed youth returning to their home community from a residential or treatment program. The DYS youth are supervised within this program to prevent continued delinquent behavior by building skills, providing opportunities, and enhancing individual and family strengths.

Community Services focuses on:

• Positive Youth Development
• Community Supports
• Building Life skills
• Teamwork
• Communication
• Family Support

JOB DUTIES

• Manage the clerical workload
• Act as office receptionist and answer the telephone.
• Greet youth, families, visitors and monitors office entrance.
• Type reports and transcribe as needed.
• Submit quarterly, monthly and/or weekly documents and reports
• Maintain staff itineraries; maintains a master staff schedule.
• Maintain a working knowledge of and access to the DYS Juvenile Justice Enterprise Management System (JJEMS); enters data as requested
• Responsible for office supply orders and monitor office equipment.
• Manage daily transactions/youth movements as requested.
• Attend the weekly team meeting and record business minutes.
• Document and report any building maintenance needs.
• Responsible for the administrative tasks associated with the transfer of documents; submit record requests as needed.
• Assist in the planning and coordination of meetings, special projects and events
• Create documents to meet the needs of the office using Microsoft Word, Excel and PowerPoint; maintains an up-to-date catalogue of required agency forms.

Competitive salary and benefits: 10% retirement, 403b plan, competitive health and dental plan, tuition reimbursement, complimentary use of YMCA facilities along with vacation and holiday time.

At the Y, strengthening communities is our cause. We offer affordable child care and camp to families, anti-gang programs for at-risk youth, mental health and substance abuse services, health and fitness programs for families, workforce development, and numerous other services and programs that promote healthy spirit, mind, and body. Founded in 1887, the Old Colony YMCA is a non-profit charitable organization serving more than 111,000 people annually in communities throughout Southeastern Massachusetts through eleven branches located in Brockton, East Bridgewater, Easton, Middleboro, Plymouth, Stoughton, and Taunton.

Learn more about the Old Colony YMCA: www.oldcolonyymca.org

Job Type: Full-time

Salary: $28,000.00 /year

Job Type: Full-time

Pay: From $16.50 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

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