Optum in the tri-state region (formerly CareMount Medical, ProHEALTH New York and Riverside Medical Group) offers an interconnected network that enables us to work collaboratively to better coordinate care among our doctors and care teams. Together, we offer you and your family access to more than 2,100 providers, representing 70 specialties, working in 360 medical practices and more than 55 urgent care locations across New York, New Jersey and Southern Connecticut.?We’re a dynamic and growing health care organization, offering a wide range of employment opportunities. We are seeking professional and dedicated individuals to be part of our team, where integrity, respect, accountability, and collaboration are among our core principles. Work with the largest care delivery organization in the world and start doing your life's best work.

The Administrative Assistant is responsible for providing any and all administrative support to the Senior Director.

Job Responsibilities:

• Promptly and efficiently manages incoming phone calls by screening and/or directing incoming calls to the appropriate party
• Receives, greets, and directs guests and customers, in person or via telephone
• Manages multiple calendars; coordinates and schedules meetings and conference calls within the department, interdepartmentally, and/or with external parties
• Prepares, edits, and keeps detailed logs of correspondence, reports, contracts, presentations
• Makes travel, meeting, and special event arrangements; creates and organizes travel itineraries
• Utilizes technology, including specialized software as applicable, to maximize productivity
• Performs word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reports
• Processes expense reports and supporting documentation
• Develops and maintains electronic files as necessary
• Anticipates and prepares materials needed by the team for meetings, correspondence, appointments, etc. that may include privileged and confidential information
• Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely manner
• Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties
• Other duties as assigned

Required Qualifications:

• High school diploma or GED equivalent
• 2+ years of administrative support experience
• Solid attention to detail and excellent organizational skills
• Must have the ability to multi-task in a fast paced and deadline driven environment.
• Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point)

Preferred Qualifications:

• Some college coursework or business vocational school education
• Previous experience in a healthcare environment

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