Administrative Assistant

About Us:

Premier is a growing dynamic and vertically integrated aviation services company based in Stuart, Florida. We are committed to safety and providing an industry-leading customer experience. We are looking for team members who want to make a Premier difference and provide an exceptional contribution to our growing organization.

DUTIES AND RESPONSIBILITIES:

• Exercises considerable judgement and discretion in handling requests for appointments and telephone calls
• Prepares daily mail for CEO - composes, types, and distributes professional correspondence and memoranda, using individual initiative and other communications as needed
• Proactively establishes and maintains highly organized systems
• Coordinates CEO’s and VP of Operations calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness
• Coordinate’s meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving, and preparing facilities, and recording and transcribing meeting minutes
• Attends meetings and other functions as needed
• Prepares work agreements and proposals and maintains appropriate records and files
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing
• Assists with Pilot work schedules and training schedules
• Assists Chief Pilot with administrative duties including PRIA and background requests
• Assists HR Director with new employee documents, benefit enrollment and orientation
• Administer DOT/FAA Drug Program
• Assist with editing manuals, handbooks, and policies
• Assist Leadership Team with special projects
• Performs other related duties as assigned

COMPENSATION AND BENEFITS

• Attractive base salary commensurate with experience
• Medical/Dental/Vision/Life Insurance
• 401k with company match
• Paid Time Off
• Holiday Pay

QUALIFICATIONS:

• Three to five years related experience as an Office Manager or Executive Assistant
• Excellent verbal and written communication skills
• Expert with Microsoft Office applications: Outlook, Word, Excel, PowerPoint, Teams, etc.
• Versatility, flexibility, and a willingness to work in an environment with constantly changing priorities with enthusiasm
• Commitment to excellence and high standards with exceptional professionalism
• Ability to work on complex projects with general direction and minimal guidance
• Ability to deal effectively with diverse individuals at all organizational levels
• Good judgement with the ability to make timely and sound decisions
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow
• Ability to work independently and as a member of various teams
• Aviation experience preferred