Job description

The School District of Fort Atkinson is seeking an Administrative Assistant to the Director of Buildings & Grounds and the Director of Technology to assist with day-to-day operations of the departments.

ESSENTIAL FUNCTIONS

● Provide general office support including greeting stakeholders, answering phones, taking messages, making appointments and scheduling meetings

● Prepare purchase orders and processes invoices for department

● Organize and maintain an efficient office

● Operate a computer to input, retrieve and verify a variety of data, or creates reports; uses proprietary or mass market software programs such as Google Docs and MS Office

● Type correspondence, reports, agendas, minutes of meetings

● Maintain online work request systems

● Order and maintains supplies for departments

● Schedule substitute custodians

● File reports as necessary with local, state, and federal governments

● Represent the School District of Fort Atkinson in a professional manner

● Perform such other job-related duties and assume such other responsibilities as supervisor may from time to time assign or delegate

● Knowledge of standard office practices, procedures, equipment and office assistance techniques. Ability to operate a personal computer and other standard office equipment

● Knowledge of Microsoft Office and Google Docs

● Ability to communicate ideas effectively in both oral and written format

● Ability to assess, troubleshoot, analyze, plan and carry out high-volume work independently and accurately

● Skilled in record keeping, filing, electronic document filing and retrieval

● Ability to develop and maintain productive working relationships with school site staff and District staff

● Skilled in proper English usage, grammar, spelling, punctuation and business vocabulary

KNOWLEDGE, SKILLS AND ABILTIIES

● Comprehensive knowledge of standard office practices, procedures, equipment and office assistance techniques

● Excellent oral and written communication skills

● General knowledge of the policies and regulations pertaining to activities of the department

● Ability to operate personal computers, including knowledge of applicable software packages

● Ability to communicate ideas effectively in both oral and written format

● Ability to type accurately and at a reasonable rate of speed

● Ability to make arithmetical calculations

● Ability to establish and maintain effective working relationships with internal and external stakeholders

All interested internal applicants must apply via WECAN (Wisconsin Education Career Access Network) at: http://services.education.wisc.edu/wecan. Please include a cover letter, resume and two letters of recommendation. The School District of Fort Atkinson will only accept applications for vacant positions via WECAN.

Qualifications

● HS Diploma required; Associate's Degree or higher desirable

● Minimum of 1 year office support or advanced clerical experience

● Experience in a public setting desirable

Don’t meet every single requirement? At the School District of Fort Atkinson, we are dedicated to building a diverse, inclusive, and authentic workforce, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Job Type: Full-time

Pay: $20.97 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Fort Atkinson, WI 53538: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

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