Administrative Assistant
Job description
Incumbent serves as Administrative Assistant for the Environmental Health Unit of the St. Joseph County Department of Health, responsible for providing administrative support to unit personnel.
Essential Functions:
Performs data entry for the Property Transfer/Source Water Program, prepares and maintains Division file codes as instructed, updates, and maintains abatement orders worksheet, and prepares/mails merge renewal letters for a variety of permits, such as massage, tattoo, contractor registration, trash, and wellhead protection.
Assists Environmental Health Director with preparing for Onsite Wastewater Advisory Board (OWAB) meetings and Water Resources Advisory Board (WRAB) meetings including notifying board members of upcoming meetings, preparing board room, making copies of necessary paperwork, and updating sign-in sheet. Attends and takes minutes for board meetings and distributes minutes to board members as appropriate.
Maintains accurate and organized records, enters various data in computer, invoices/mails monthly schematics, creates/restocks office forms, compiles statistics, and prepares correspondence, reports and other documents as directed.
Qualifications
High school diploma or GED.
Miscellaneous Information
EMPLOYEE BENEFITS Employee Clinic. Health Insurance. Vision and Dental Insurance. Life Insurance. 14 Paid Holidays/year. State Pension Plan. Retirement Account. Set Schedule. Benefit Time Accrued 1st Year. Access to Fitness Center.
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