Description

DSHS DDA Administrative Assistant 3

The Developmental Disabilities Administration is seeking a motivated, resourceful, and proactive individual with an established and proven history of high performance supporting Senior/Executive level management. In this role, you'll provide administrative support to an Office Chief as well as program and policy staff at DDA Central Office. Your work here will Transform Lives!

Snohomish County employees are eligible to receive an Orca Card for transportation needs.

Some of what you'll do:

• 
  Take meeting minutes and track follow up tasks
• Organize travel arrangements
• Coordinate work with other areas of the administration
• Provide record management
• Serve as a liaison between supervisor and other staff, relaying assignments and requesting status information
• Assist supervisor in monitoring work processes
• Provide written translation support for the administrations
• Provide technical and computer assistance
• Develop and maintain tracking systems
• Understand and interpret DSHS/DDA mission, basic program information, WAC, and other regulations
• Manage calendars, schedule appointments, and meetings, and set up conference calls
• Organize the work environment to meet timelines and/or other priorities
• Respond to voice mail and email messages
• Observe and report on client, visitor, or staff situations that may be urgent and/or dangerous
• Generate mass mailings using mail merge into word documents

Who should apply:

Professionals who have graduated high school or have their GED and have at least 3 years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work. Formal education will substitute year-for-year for the experience.

What we're looking for:

• Work experience with Microsoft programs (e.g., Word, Excel, Outlook, and SharePoint)
• Strong verbal and written communication skills
• Ability to search and obtain information from online databases
• Ability to compose professional and grammatically correct correspondence
• Successful, independent management of competing priorities
• Pride in work performance to ensure high-quality work
• Excellent verbal and written communication skills
• Ability to type 40+ words per minute

Application Process
To be considered for this position, complete the online basic application, and attach the following to your application:

• Cover letter
• Resume
• Three professional references

Questions? Contact Morgan Daggi at morgan.daggi@dshs.wa.gov and reference job number 06184.

Our Department of Social and Health Services (DSHS) mission to Transform Lives requires that we come together with a sense of belonging, common purpose, shared values and meaningful work. It is crucial to our agency’s mission that you bring an equity, anti-racism and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Supplemental Information

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

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