Job description

Full Job Description

We're looking for an Administrative Assistant for our leadership team. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and will be able to work independently. This person must be very well organized, flexible and enjoy the administrative challenges of supporting a small, rapidly growing business. The ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert-level written and verbal communication skills, attention to detail, and ingenuity are equally important.
How you'll make an impact:

• Responsible for supplies ordering and organization for the office
• Manage marketing materials and coordinate marketing events
• Coordinate and schedule interviews for future candidates for all positions
• Onboarding documents and profiles for new employees (license/credential verifications, scheduled drug tests, etc)
• Coordinate and schedule office maintenance vendors (paper shredding, HVAC, cleaning services, etc)
• Company social media management
• Troubleshoot payroll or benefits issues with administrator
• Responsible for scheduling meetings internally and externally, as well as managing the leadership calendar
• Arrange complex domestic and international travel schedules and reservations
• Handle incoming/outgoing mail
• Assist leadership team with the preparation of presentation materials.
• Run errands as needed (bank matters, drop-offs with Fedex/USPS)
• Assist with completion of necessary reports as requested.
• Outstanding communication skills and the professional confidence necessary to work effectively with senior management.
• Document and contract preparation for review
• Follow-up on submitted contracts and licensing statuses
• Assist in project management.
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Work closely with the Partners to coordinate and launch hard copy or email campaigns to consultants, clients, and potential clients.

Qualifications

• Excellent calendar management and organization skills
• Excellent communication skills across all levels and great personality

• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
• Support experience in a professional services, sales or marketing environment.
• Creative and solution-oriented

Job Type: Full-time

Pay: From $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Work Location: In person

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