Job description

THE ROLE:

• This position is responsible for coordinating and overseeing all administrative duties that pertain to supporting specific groups in Product and Platform Engineering including director level support. This level of support includes, but is not limited to, project coordination, calendar and meeting management, travel, goods & services purchasing, report preparation, and expense reporting

THE PERSON:

• Maintain a high degree of confidentiality
• Detail-oriented with the ability to multi-task
• Ability to work with all levels of management
• Ability to work independently on projects with minimal supervision
• Strong interpersonal skills
• Strong customer-service orientation and approachable style
• Attention to detail and quality of all out-going materials and correspondence
• High level of initiative and organization
• Offer back-up support to other administrators when needed

KEY RESPONSIBILITIES:

• Calendar management to include director leve
• Prepare documents: agendas, PowerPoint presentations, and some work in Excel
• Attend meetings; document and distribute meeting notes
• Respond to internal inquiries from supported teams
• Plan and execute group meeting logistics
• Responsible for tracking and managing seating assignments
• Arrange all aspects of travel
• Prepare and submit expense reports
• Procure office equipment and supplies as needed
• Support the organization's managers, program managers, and the team as needed
• These tasks may include: welcoming visitors, scheduling meetings and making travel arrangements, including some calendar management for managers or the team
• Coordinate events such as communication meetings, external seminars, celebrations, etc.
• New hire orientation: Complete IT requirements for new hires; welcome new hire and work with the manager as needed.

Job Type: Contract

Pay: $20.00 - $22.00 per hour

Schedule:

• 8 hour shift

Experience:

• Calendar management: 2 years (Required)

Work Location: On the road

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