Role Summary

• Provide administrative, organizational and communication support to the GMS leadership team based in Dublin.
• Be the first point of contact and liaise with other departments, external partners and customers
• Administer Expense reporting for the GMS LT
• Arrange travel and logistics for GMS LT members
• Arrange meetings and manage diaries for GMS LT members as requested
• Event planning and co-ordination
• Work in collaboration with other Admin teams across GMS, and the wider organization, to ensure shared best practice approach to updating and improving processes and procedures as needed.

Role Responsibilities

• Provide administrative and organizational support to the GMS leadership team based in Dublin.
  • Organize travel and meetings: manages all aspects of travel, meetings, logistics, participants, agendas, actions and follow up.
  • Manage expenses and expense reporting, travel management, including agency liaison, booking accommodation and travel.
  • Information interface: gather information, select, and report useful information to managers; alert them if needed.

• Assist Executive Admin EVP and President GMS when required
  • Ability to gather content/data and create first draft presentation material for Executive leadership and Board presentations.
  • Cover for holidays
  • Help transition through peak workloads

• Be the first point of contact and liaise with other functional groups in Zoetis, external partners and customers.

Organisational Relationships

Internal:

• EA, EVP & President GMS
• GMS Leadership based in Dublin
• GMS Leadership globally
• GMS Admin teams globally
• Executive leadership Admins

External:

• Travel Agencies
• Any external vendor as required to fulfil role

Resources managed

Financial Accountability: Ensuring adherence to Zoetis travel policies to ensure timely advance booking of travel. Support leadership team to manage their travel diaries to allow effective forward planning.

Supervision : Reports to Executive Assistant for the EVP and President GMS

Candidate Requirements

Education & Experience

• Minimum 10 years' experience in executive administration, with a minimum of 5 years' experience in an international company
• Fully conversant with MS Office (Word, PowerPoint, Excel), and communication devices. Knowledge/previous use of Concur, Ariba, SAP advantageous.
• Knowledge of medical/pharmaceutical terms and able to fully understand company's procedures and policies
• Excellent organizational skills
• Excellent operational skills
• Excellent interpersonal and communication skills
• Experience in expense reporting
• Proactive, independent, reliable, and demonstrating sound judgment and discretion in order to deal with confidential information
• Fluent in English and comfortable in communicating with top management, external partners, and stakeholders.
• Adaptability to unexpected situations, problem solver
• Team spirit, highly motivated and energetic

Technical Skills Required

• Proficient in use of MS Office (Word, Excel, PowerPoint)
• Proficient in use of Outlook (email and calendar)
• Experience using online travel portal (Concur) for booking flights and accommodation
• Experience using SAP based platforms an advantage

Physical position requirements

Location is based in Dublin office at Cherrywood Business Park at least 3 days if not 4 (Mon-Thurs).

About Zoetis

At Zoetis we are passionate about our customers and the animals in their care. We discover, develop and manufacture the world's most innovative and effective products for animal health-medicines, vaccines, diagnostics, genetic tests, biodevices-and we are creating the next generation of integrated solutions and services to support this evolving industry. We know our people drive our success. Our colleagues are proud of our company culture and the meaningful role we play in caring for animals. The Zoetis Core Beliefs define the commitments we make to our colleagues, customers and stakeholders every day. They have guided the creation of our award-winning workplace and our proud position as a leading partner of choice in animal health.

Diversity, Equity & Inclusion

Our Colleagues Make the Difference, and we know their differences make Zoetis stronger. We strive to create an environment where each colleague feels valued and cared for and where we can be our best every day. Our Diversity, Equity & Inclusion (DE&I) focus and commitment begins with our leadership team of diverse backgrounds, experiences and ethnicities (50% of our executive team members are women), and it is demonstrated in our support of our colleagues and industry. Our Diversity, Equity & Inclusion Council, representing colleagues across locations, functions and communities, serve as ambassadors and champions for DE&I initiatives. In addition to the Diversity, Equity & Inclusion Council, Zoetis has six colleague resource groups that bring together colleagues who share similar backgrounds, experiences, or interests and work together toward goals aligned with our strategic business priorities.

Our commitment to advancing Diversity, Equity and Inclusion has earned us recognitions as a Best Place to Work for LGBTQ Equality , a 100 Best Company for Working Mothers , a Top Company for Executive Women , among many others .

For animals. For health. For you.