Job description

• Over all departmental office management. Ensure timely processing and accurate documentation of Property work orders, purchase orders/check requests, time sheets, etc.
• Assist with the development and maintenance of the department database.
• Prepare reports from database (e.g. monthly payroll allocation reports, project expenditure reports).
• Provide liaison with Accounting and other Departments. Maintenance and organization of departmental files.
• Evaluate purchase options for best buy of department office supplies, equipment and services.
• Process orders for department equipment and supplies.
• Maintain insurance records of vendors used by department.
• Process and coordinate vehicle and real property insurance claims.
• Assist in preparation of department written procedures.
• Train staff on systems to gain needed proficiency to do their jobs effectively.
• Identify and address safety hazards in the office environment.
• Perform other duties and projects as assigned by the Property Director.
• Demonstrated ability to work effectively and collaboratively with a culturally diverse staff.
• Professional documentation and communication skills, as well as demonstrated organizational skills.
• Ability to work efficiently while maintaining accuracy and quality.
• Demonstrated ability to collaboratively while handling multiple responsibilities in a fast paced and challenging environment.
• Demonstrated ability to work independently and with in a team context.
• Ability to be flexible.
• Filemaker Pro software experience a plus but will train
• Strong organizational, typing, interpersonal and verbal / written communication skills.
• Demonstrated proficiency in MS Word and Excel.
• A COVID-19 vaccination is a requirement of the position. One COVID-19 shot is acceptable, contingent on the individual receiving the second shot within the allotted time frame.

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