Job description
Overview:
We are an equal opportunity employer and support workforce diversity.
No calls or emails from third parties at this time please.
When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.
Responsibilities:
As an Administrative Assistant - Control Board with Hines, you will provide advanced administrative and clerical support in an assigned area to ensure the smooth operation of the area. This position will support multiple individuals. Responsibilities include, but are not limited to:
Schedule all building maintenance and approve construction job requests.- Manage all construction and tenant request for freight elevator/truck lift usage, canine services, pre-action deactivations, smoke/sprinkler shutdowns, ensuring proper Fire Guards are on site by code for after hour access
- Issue and deactivate photo IDs.
- Responsible to make sure work orders are billed on a timely and accurate basis.
- Create after hours and weekend work report of all approved work for distribution to all building personnel.
- Dispatch all requests to engineers, cleaning, and electrician teams.
- Prepare and review the following before distributing to PMO / Accounting: over-relief reports, monthly tenant billings.
- Prepare work orders for tenant contractor repairs as needed and as directed by property management.
- Compose various correspondence, documents and reports using proper format, punctuation, grammar, diction and style.
- Answer phones, forward accurate and detailed messages, facilitate conference calls and, as appropriate, disseminate of general information to callers.
- As requested, compose various documents such as agreements, contracts, correspondence, interoffice memos, reports, charts, and tables.
- Create, update, and maintain departmental databases and filing systems when appropriate.
- Complete special projects to support assigned area.
- Coordinate all tenant move-ins and move-outs
Minimum Requirements include:
-
High School Diploma or equivalent from an accredited institution. - Two or more years of experience in an administrative role in a professional office environment.
- Demonstrate strong initiative and customer service orientation.
- Interact with employees, visitors and vendors with poise and diplomacy.
- Ability to manage and prioritize multiple tasks while meeting deadlines.
- Ability to make comparisons between sets of data identifying trends in data, drawing conclusions and suggesting solutions.
- Demonstrate sound judgment and make independent decisions in routine situations.
- Advanced proficiency in Microsoft Office software, specifically Word, Excel and PowerPoint.
- Ability to perform business related mathematical calculations.
- Communicate effectively both verbally and written.
- Demonstrate strong attention to detail and proofreading abilities.
- Ability to work in a team environment.
- Maintain strict confidentiality.
- Compensation: $60,200 - $85,020.
Hines is a global real estate investment, development and property manager. The firm was founded by Gerald D. Hines in 1957 and now operates in 28 countries. We manage a $92.3B¹ portfolio of high-performing assets across residential, logistics, retail, office and mixed-use strategies. Our local teams serve 634 properties totaling over 225 million square feet globally. We are committed to a net zero carbon target by 2040 without buying offsets. To learn more about Hines, visit www.hines.com and follow @Hines on social media. ¹Includes both the global Hines organization as well as RIA AUM as of June 30, 2022.
We are an equal opportunity employer and support workforce diversity.
No calls or emails from third parties at this time please.
seankuhnke.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, seankuhnke.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, seankuhnke.com is the ideal place to find your next job.