Job description
SUMMARYThe Dallas Cowboys Cheerleaders Administrative Assistant will report to the Director of Cheerleading by taking charge of a wide variety of logistical, planning, coordinating, and administrative duties with a proven ability to exercise a high level of confidentiality, discretion, diplomacy, and sound judgment.
RESPONSIBILITIES
- Manage the Director’s calendar, including making appointments and prioritizing the most sensitive matters; confirm and help prepare materials for upcoming meetings; prepare presentations and other visual materials.
- Providing administratve assistance, writing and editing emails, drafting memos, and preparing communications on the Director’s behalf.
- Maintaining comprehensive and accurate records.
- Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
- Work with relevant DCC Team to ensure initiatives and projects are on track in terms of timeline and content. Provide early warning and follow up when something is going off-track. Identify barriers to project completion and help overcome them.
- Maintain the DCC Department calendar and ensure projects and events are well coordinated and communicated.
- Provide analytical support which may include research, project or situation assessment, data gathering and reporting.
- Order game day meals, water and snack orders for DCC and cast.
- Receive and distribute daily mail to Director and staff.
- Fulfill Director’s gifting requests to clients and sponsors.
- Photo management support.
- Monitor Social Media (Instagram, FB, Twitter, Tik Tok) of DCC and industry and inform Director.
- Provide support on recurring events.
- Complete other administrative duties (copy, scan and distribute documents) as required.
- Enjoys facilitating the work of a senior leader and derives satisfaction from helping a team run successfully.
- Demonstrates superior organizational skills and ability to prioritize and balance multiple tasks in a fast-moving environment.
- Performs administrative tasks well and adjust focus between “big picture” strategic work and day to day “to dos” with ease.
- Has the ability to research and analyze material logically and share ideas and recommendations clearly.
- Has demonstrated skill in problem-solving; enjoys a challenge, achieves satisfaction from working things out, getting things done; demonstrates curiosity.
- Demonstrates superior communication skills, both written and verbal; comfortable interacting with staff at all levels and representing the ideas or position of the Director clearly and diplomatically, when needed.
- Idea generator who can think creatively with practical accomplishment in mind. Can come to the position with ideas on how to make the Administrative Assistant position most successful.
- Exercise discretion and maintain confidentiality in carrying out responsibilities.
- Collaborative spirit; enjoys being part of a team.
- Microsoft Outlook and calendar skills (critical)
- Superb PowerPoint and presentation skills
- Microsoft Office 365, Word and Excel
- Working knowledge of Photo Shop, Capture 1 a plus.
- Instagram, Twitter, Facebook
- Capture One Photo Editing Software, Photo Shelter (Training provided)
- WebEx, Zoom, Microsoft Teams
- Sharepoint
- One Drive
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