Jeffco Public Schools (Jeffco) is located in Jefferson County, Colorado. It is the second largest school district in Colorado serving 69,000 students across 155 schools. With 14,000 employees, the district is the largest employer in Jefferson County and has provided educational excellence for more than 70 years.

Jeffco embraces the spirit of the West and the natural beauty of the Rocky Mountain region with the county spanning more than 770 square miles running the length of the western edge of the Denver metropolitan area. The district is diverse in both population and geography, from urban to rural, including the mountain communities in the foothills west of Denver.

Overall, Jeffco has 31% of students that qualify for free and reduced lunch, an indicator of poverty, and 34% minority (25% Hispanic) student population. The district is implementing a new strategic plan, Jeffco Thrives 2025 that is focused on providing a world-class education that prepares all Jeffco students for bright and successful futures as local and global citizens. Come join us!

Jeffco Public Schools is a Single-State Employer. All candidates hired by Jeffco Public Schools must reside within the state of Colorado.

Based on our belief that all students can achieve limitless outcomes, we provide a foundation where learners are empowered to:

• Learn at their own pace and to their full potential;
• Advocate for themselves and others;
• Develop as collaborators, risk takers, and problem solvers;
• Foster joy and empathy; and
• Engage in intellectual challenge and imaginative thinking.

Quality early childhood education is much more than just childcare. It is an academically and developmentally focused experience that provides students with early literacy and numeracy skills, as well as other academic experiences, so they come to school ready to learn. Expanding Early Childhood Education is a focus of the Jeffco Public Schools vision and aligned strategic plan. It is important to increase the quality and quantity of academically and developmentally focused opportunities for Pre-K students so that those students will enter kindergarten ready and will sustain academic proficiency.

Admin Asst, Ex Dir-Early Learn
Monthly Position
FLSA: Nonexempt
FTE: 1.00000 , Hours/Day: 8.000 , Days/Year: 260
Salary Plan, Grade, Step: CSE - Class Emp-260 / 1.FTE , R24, 1
Hourly Rate: $26.19, Annual Rate: $54,468.08 Effective as of: 08-16-2022

**Annual salary noted above is based on an 8 hour day and full days worked calendar. Any position that is less than a full FTE/8 hours per day or late start will be prorated accordingly.

Certain Education Support Professional (ESP) jobs may include the value of holiday pay into the hourly rate. Review the Holiday in Rate column of the Education Support Professional Job Title, Wage Plan, Grade document.

The successful new hire or rehired candidate will be responsible to complete and incur the fingerprinting and processing fee of $54.50 through an appropriate fingerprinting vendor and the Colorado Bureau of Investigation, within 48 hours of offer acceptance.

SUMMARY: Under minimal supervision, collaborate with the Executive Director to proactively coordinate, organize, and manage his/her daily activities and/or the daily activities of the department. Plan and prepare daily, and special reports, along with advanced level clerical support. Write and review correspondence for the Early Learning Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

Serve as the Early Learning Central Office manager. Maintain files and archive records in accordance with all state regulations. Input requests for vouchers to pay bills, input requisitions and purchase orders using PeopleSoft financials. Reconcile substitute teacher/instruction partner pay approvals. Review monthly documentation for all P-card activity of up to 5 cardholders and over $100,000 in annual transactions for the Early Learning department. Answer main internal department phone line.

Compose, format and edit various Early Learning Program communications including newsletters to program staff and school sites, announcements to enrolled families and other departments. Ensure professional and grammatically correct documents for the distribution. Coordinate with translation department to provide in multiple languages. Oversee the preparation, coordination and distribution of department information or manuals. Verify information is published in appropriate channels, such as district employee newsletters, employee intranet, public websites or other relevant channels.

Provide clerical support for large projects and initiatives within the Early Learning department. Communicate deadlines and updates regarding large project status.

Assist in scheduling of all Early Learning meetings. Prepare agendas, take minutes, track actions for follow up and provide administrative and technical support during meetings.

Order instructional supplies needed in preschool classrooms. Send materials to schools.

Maintain list of technology assets at preschool classrooms for accounting on a yearly basis.

Coordinate and manage departmental registration and travel for conferences and events, including transportation and lodging logistics.

Coordinate quarterly departmental events and trainings; including the securing of venues, printing and transporting of all materials; communicate with all event participants and presenters; and coordinate all technical and A/V needs.

Perform other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND TRAINING: High school diploma/GED required. Additional college coursework preferred.

EXPERIENCE: 3 years' of secretarial experience required. Experience in a school setting preferred.

SKILLS, KNOWLEDGE & EQUIPMENT: Requires excellent oral and written communication as well as organizational, and office management skills. Ability to problem solve, use good judgment and diplomacy and to work effectively under pressure with a high level of confidentiality and flexibility. In-depth knowledge of District policies, procedures and organizational structures. Skilled in Google G-Suite, Outlook, Presence (website tool) and other similar systems. Ability to handle multiple tasks and deadlines. Bilingual (Spanish) preferred.

CERTIFICATES, LICENSES & REGISTRATIONS: None required.

SUPERVISION-TECHNICAL RESPONSIBILITY: This position has no supervisory responsibilities. Position will serve as a technical resource for staff.

CONTACTS: Position will have daily contact with persons in same work unit/building and other departments, as well as with principals, teachers and schools. Weekly contact with the general public to furnish or obtain information, resolve problems, to maintain relationships.

SAFETY TO SELF AND OTHERS: Medium exposure to self to repetitive motion injuries due to keyboarding. Low exposure to self to cuts and bruises due to typical office accidents.

The physical demands, work environment factors, and mental functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle and feel; reach with hands and arms; and talk and hear. The employee frequently is required to walk. The employee is occasionally required to stand. The employee may regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT: The noise level in the work environment is usually moderate.

MENTAL FUNCTIONS: While performing the duties of this job, the employee is regularly required to communicate, coordinate, compute, use interpersonal skills, and compile. The employee is frequently required to compare, analyze, copy, synthesize, evaluate, and negotiate. The employee is occasionally required to instruct.

JUDGMENT AND DECISION MAKING: Self-directed in collaboration with the program administrator. Requires a high level of independent judgment, quick decision-making and analytical skills to determine manner and operational steps necessary to properly handle inquiries and perform daily tasks within professional standards. Decision-making is guided by District department/division and/or school policies and procedures, as well as state and federal laws. Assures confidential information regarding students and staff is not disseminated inappropriately. Decision-making requires daily collaboration with staff members, state/private agencies and parents. Errors in decision-making could lead to loss of confidence in or impact the credibility of the department and/or the District. Supervisor is involved in major decisions.

DIVERSITY OF DUTIES: Position will be in contact with District departments and outside agencies. Position requires tact and diplomacy to maintain relationships, resolve problems, and negotiate matters often involving high confidentiality in a timely manner. Technical skills will require cross training.

Jeffco Salary Schedules

Jeffco Benefits

The Jefferson County School District does not discriminate on the basis of disability, race, color, creed, religion, national origin, age, sexual orientation, marital status, political affiliation, pregnancy, or gender.