Position Overview

This position will serve as the staff assistant to the Division of Education. Plans, directs, coordinates and distributes educational programs and materials for events including ENTICE, Earth Day in the Parks, educator conferences, Illinois Biodiversity Field Trip Grants, Schoolyard Habitat Action grants and many other IDNR events.

Job Responsibilities

1. Under general direction, serves as staff assistant in the coordination, planning and directing of all educational programs, materials, and marketing for the Resource Education unit:

• Coordinates all educational programs including but not limited to ENTICE, Earth Day in the Parks, educator conferences, Illinois Biodiversity Field Trip Grants, Schoolyard Habitat Action Grants, the state fair, and other events.
• Prepares information and items needed for the programs.
• Conducts research on topics related to educational programs, materials, and marketing.

2. Oversees and maintains various databases and posts information to multiple systems:

• Maintains the ENTICE database and school's database records.
• Assists with the maintenance of the school's section of the online publication order form.
• Posts materials to the Illinois State Library's metadata system.
• Posts photographic information and images, and image release forms to the SharePoint photographic library.
• Tracks use of and maintains records for purchased image and video rights.

3. Coordinates and distributes materials at various events:

• Gathers, organizes, and distributes materials and resources for use at educator conferences, ENTICE educator workshops, Earth Day in the Parks events, the unit's tent at the state fair, presentations, and other events.

4. Coordinates material loans and inventory or resources trunks and field packs from the unit; maintains the inventory of materials.

5. Maintains all filing and inventory duties:

• Processes invoices and travel vouchers.
• Answers phone calls from the public and responds to requests.
• Orders materials needed for unit events.
• Tracks monthly budget

6. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Requirements

• Require knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
• Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Preferred Qualifications

• One (1) year of experience coordinating a program.
• One (1) year of experience maintaining and entering information into databases.

Employment Conditions

All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position:

• Ability to pass background check.

Agency Statement

Charged with preserving, protecting and promoting Illinois' natural and cultural resources, Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites - and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs.

The Office of Resource Conservation Marketing develops strategic communications for the Illinois Department of Natural Resources and executes marketing and engagement initiatives that help advance the agency's priorities, programs, sites, staff, and activities.