Requisition No: 797326

Agency: Environmental Protection

Working Title: ADMINISTRATIVE ASSISTANT I - 37010636 1

Position Number: 37010636

Salary: $36,000.00 - $40,000.08

Posting Closing Date: 03/26/2023

Administrative Assistant I - 37010636

State of Florida

Department of Environmental Protection

Office of Resilience and Coastal Protection

OPEN COMPETITIVE

Previous Applicants Need Not Apply

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem.

The Work You Will Do:

The Administrative Assistant I serve as personal assistant to the Division Director and Deputy Director in the overall administration of the division, relieving the Director of administrative details and routine management functions not requiring the Director's personal attention.

The Difference You Will Make:

The Office of Resilience and Coastal Protection, along with the new beach regulation and management components, strives to achieve a more synergized and unified goal of protecting and managing our coastal resources by ensuring optimal quality, longevity and health of these resources over time.

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Tallahassee, Florida’s Capitol City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!
• For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Pay:

$36,000.00 to $40,000.08

Your Specific Responsibilities:

In carrying out the duties of this position, the incumbent is expected at all times to be aware of and abide by the Department’s Standards of Conduct, as well as any and all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position. If position is supervisory, incumbent is also expected to actively support and work toward fulfilling the Agency’s Affirmative Action objectives.

Serves as personal assistant to the Division Director and Deputy Director in the overall administration of the division, relieving the Director of administrative details and routine management functions not requiring the Director's personal attention.

Serves as liaison with other Division offices and program areas on administrative matters. Maintains Director's calendar. Coordinate meetings and travel prepares reimbursement vouchers and assists other staff as needed.

Tracks and performs follow-up on assignments to Division staff. Processes and tracks the daily paperwork flowing into and out of the Director's office for the Director's attention or signature.

Interprets established administrative policies and procedures. Serves as liaison with other Division offices and program areas on administrative matters. Represents the Division office with public officials, other government agencies and the general public. Handles telephone inquiries and ensures other inquiries are directed to appropriate staff.

Monitors and tracks expenditures. Directs purchase of supplies and materials, prepares requisitions and processes invoices for payment. Approves purchasing card charges and reconciles monthly reports.

Assists in the preparation of reports and technical and administrative correspondence prepared by the Director and staff. Processes a variety of routine correspondence. Assists in the preparation of reports and documents to be published. Assists office staff with administrative/clerical functions.

Assists office staff with various administrative tasks, including maintaining supplies and managing appointments and documents.

Assists other program areas with a variety of special projects as needed. These tasks are usually administrative in nature and include compiling materials needed for training or creating documents as needed.

Required Knowledge, Skills, and Abilities:

• Knowledge of administrative principles and practices.
• Knowledge of general office procedures and practices.
• Knowledge of correct grammar usage.
• Ability to use and skill in using word processing and other computer equipment.
• Ability to perform mathematical calculating accurately.
• Ability to prepare administrative reports and correspondence.
• Ability to plan, organize and coordinate work activities.
• Ability to develop and implement office procedures.
• Ability to follow written/verbal instructions.
• Ability to review data for accuracy and completeness.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to collect, evaluate, and analyze data relating to administrative functions such as accounting.
• Ability to maintain a valid driver’s license.

Minimum Qualifications:

• A bachelor’s degree or higher from an accredited college or university
• A valid driver license.

BACKGROUND SCREENING REQUIREMENT: This position is a Position of Trust. Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@dep.state.fl.us

Contact Information:

Rick Sanborn, HR Liaison

Office of Resilience and Coastal Protection

850-245-2184

Richard.Sanborn@FloridaDep.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.