Requisition No: 796694

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT II - 64069568

Position Number: 64069568

Salary: $1,577.00 Bi-Weekly Salary

Posting Closing Date: 03/20/2023

FLORIDA DEPARTMENT OF HEALTH

IN ORANGE COUNTY

JOB OPPORTUNITY ANNOUNCMENT

OPEN COMPETITIVE APPOINTMENT

Class Title: Administrative Assistant II

Position Number: 64069568

Base Salary: $1,577.00 Biweekly

Location: 807 W. Church St. Orlando, FL 32805

**NOTE: All responses provided to the qualifying questions for this advertisement must be verifiable on your State of Florida, Employment Application. All questions will be verified and must be documented on your application for it to be considered valid. **

YOUR SPECIFIC RESPONSIBILITIES:

This independent position works in assisting management in providing analysis and research on a variety of administrative matters. Work involves assignments which are broad as to objective and content and require independently making decisions and obtaining solutions by operating within well-established policies, laws, rules, and guidelines.

Responsible for purchasing supplies using a P-card and My Florida Market Place. Assure the goods are purchased and distributed according to DOH guidelines. Performs approvals and reconciliation through FLAIR, WORKS, STMS, and MFMP daily (as needed). Completes and tracks all personnel action requests which include CARs and updating PD’s, preparing request for advertisement, hiring and all
related human resource actions.

Provides support for the Data Team with HMS and/or FLShots work efforts; including but not limited to helpdesk calls, record unlocks, data clean up, and data entry for all supported/contracted counties.

Communicate and coordinate programmatic activities for leadership staff of the Health Informatics and Records Management department. Completes memos, reports, letters, forms, travel, evaluations, and documentation for the department.
Responsible for tracking assignments for the data team, Vitals, and Health Information Management teams as assigned/needed. Schedules meetings and travel, assures all forms are submitted for approval in the appropriate timeframes. Obtains and organizes materials and equipment for meetings. Responsible to creating and maintaining meeting agenda, minutes, and related documents. Ensures that weekly unit
updates are compiled and processed as needed.

Assists in the processing of VitalChek and mail-in applications for birth and/or death certificates as needed. Provides back-up, as needed, for Health Information Management department – processing requests for health records. Provides back-up, as needed, for the data team in processing duplicates, purges, and similar tasks.

Perform other duties as required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Proficient in Excel
• If not proficient in DOH Budgetary applications - learn how to use related budgetary reporting tools, applications

• Proficient in Word, Excel, and PowerPoint for presentations
• Proficient in SharePoint
• Proficient in Excel
• If not proficient in DOH Budgetary applications - learn how to use related budgetary reporting tools, applications
• Ability to communicate via a variety of techniques to provide reliable data/information as required
• Proficient in Word, Excel, and PowerPoint for presentations
• Perform other duties as required for the HIRM Department.

Minimum Qualifications:

Proficient in MS Excel, Word, and PowerPoint (minimum of 2 years). Minimum of 2 years of experience in administrative support functions that include, but not limited to, purchasing, budgeting, and personnel work.

Florida Department of Health is required to work before, during, and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs shelter or performing other emergency duties including but not limited to, response to or threats involving any disaster or threat of disaster man-made or natural.

Florida Department of Health Mission, Vision, and Values:

MISSION:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

VISION:

To be the Healthiest State in the Nation.

VALUES:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

807 W. Church St. Orlando, FL 32805

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. A background screening will be completed on each applicant selected for a position designated as "sensitive" and a drug test will be conducted on each applicant selected for positions designated as "safety sensitive" in accordance with department policies (Background Screening DOHP 60-5-08 and Drug Free Workplace DOHP 60-9-99). . Any misrepresentations or omissions will disqualify you from employment consideration.

Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbent may be required to perform emergency duty before, during and/or beyond normal business hours and/or days. We request that all applications be completed online with People First. No faxed or mailed applications will be accepted by the agency. Applicants will be contacted directly if selected for an interview.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Departments VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.