Department:

Location: Health Sciences Center

Time Type:

Full time

Worker Type:

Regular

Job Req ID: R100693

Minimum Requirements:

HS or GED and two years of related experience, or an equivalent combination of education and experience.�

Position Description:

This position provides administrative support to the Department of Surgery. Responsibilities include: processing correspondence, maintaining confidential files, keeping calendars, processing society renewals, making all travel arrangements and processing travel reimbursements for faculty members. The correspondence comes dictated or rough draft, needing to be formatted and finalized. The position must have a sound knowledge of the University of Louisville procedures as they apply to operations, and should display strong cooperation with both coworkers and colleagues in Surgery department offices.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Adjust and finalize correspondence, manuscripts, reports and other materials from handwritten, dictated and typed sources.
• Maintain confidential files; update and maintain CV's; CME records;
• Schedule and maintain calendars containing meetings, travel, conferences and surgeries.
• Make travel arrangements - airline and hotel reservations; conference registrations and reimbursements for faculty.
• Prepares expense reports and other financial records. Creates ERFs and RFDs for lab and office supplies, membership dues, and other invoice or purchases as needed by staff, faculty and students. Prepares, routes request to main department accounting office request for supplies and equipment. Processes request for reimbursement, coordinates all conference and research-related travel plans and handles processing of travel reimbursement documentation to main accounting office for divisional personnel, including supervisor and other research personnel.
• Perform library research and assist in the preparation of reports for local and national meetings, Photocopies articles and coordinates literature searches

Target Compensation Maximum:

$24.97

Target Compensation Minimum:

$14.72

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at employment@louisville.edu or 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.