All required qualifications must be included in the application materials.

Required Qualifications:

• BA/BS or a combination of related education and work experience to equal four years.

Preferred Qualifications:

• Proficiency in Microsoft Office Suite: Word/Excel/Powerpoint/Adobe.
• Proficiency in Google applications, Mail, Calendar, Drive, Surveys.
• Demonstrated experience working with complex calendars and scheduling meetings for professionals.
• Demonstrated customer service experience.
• Experience planning, organizing and directing projects.
• Demonstrated experience meeting deadlines, prioritizing tasks, and handling multiple priorities.
• Experience working independently with a high level of self-direction and problem solving skills.
• Excellent interpersonal skills: clearly articulates key points when interacting with leadership, faculty, and trainees.
• Ability to handle highly confidential matter tactfully and responsibly.
• Demonstrated organizational skills with attention to accuracy and detail.
• Prior University of Minnesota work experience and/or in an academic institution setting and/or academic medical setting.
• Experience in physician scheduling and familiarity with physician scheduling systems (Qgenda).
• Experience with Qualtrics Survey Application.
• Experience with Works.
• Experience with the University Enterprise Financial System (EFS) or other compatible financial systems.

This position provides executive level support to 20+ faculty members and their administrative research, education and clinical activities in the Division of Critical Care, Department of Pediatrics. This position provides administrative and programmatic management for the Division Director, Medical Directors and faculty, serving as liaison with the M Health Fairview Masonic Children’s Hospital, M Health Fairview, University of Minnesota Physicians and affiliated Pediatric Intensive Care Units within the metro area. This position will also provide administrative duties to other Pediatric Divisions within purview of our administrative team. More information will be discussed in the interview.

Administrative Support - 35%

• Independent judgement use for a wide variety of inquiries as the first point of contact for faculty, staff, students, and other medical school constituents, utilizing knowledge of University, Departmental and Division policies.
• Independently manage general operations including, budget, human resources, procurement, communications, compliance, outreach, student affairs and faculty affairs.
• Manage facilities and space requests.
• Manage faculty recruitment and facilitate new faculty onboarding.
• Update faculty bio-sketches and maintain publication files for faculty members; prepare annual Faculty Reviews, Compact, and Promotion and Tenure documents.
• Oversee division website content for Department of Pediatrics, M Health Fairview, University of Minnesota Physicians.
• Plan and assist with executive-level meetings, seminars and/or conferences.

Clinical Support - 35%

• Manage, create and maintain complex annual physician attending and monthly call schedules.
• Identify billing discrepancies for faculty cFTE. Work with Pediatric Financial Team to improve.

Coordination of Resident Education - 20%

• Resident liaison; manage and oversee orientation communication with residents, including welcome letter, electronic educational tool orientation, introductory emails, scheduling requests and any resident-specific progress updates or feedback.
• Identify educational web based delivery systems to enhance resident rotation.
• Periodically review evaluation tools and materials with Director of Education; organize updates with Medical Education and suggest improvements.
• Manage an internal division timeline for emails, templates, evaluations and rotation specific updates.
• Coordinate resident educational activities outside of clinical rotations as needed.

Finance – 5%

• Manage and maintain database of division financial records.
• Review, approve and process financial transactions.
• Manage Purchasing Card and complete month-end reconciliation through EFS.

Other duties as assigned within job description – 5%

• Support special projects and other duties as assigned.

*This position is performed in a hybrid work environment split between on-site and remote. Time on-site will be determined by supervisor.*

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

Please note: All employees at the University of Minnesota are required to comply with the University’s Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit: https://safe-campus.umn.edu/return-campus/get-the-vax

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.