Administrative Associate III - Reservations Coordinator
Full Time
Huntsville, TX 77340
Posted
Job description
Posting Information
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.
Requisition
202300113S
Title
Administrative Associate III - Reservations Coordinator
FLSA status
Non-Exempt
Hiring Salary
This position is a pay grade 7. Please see Pay Grade Table at:
https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf
Occupational Category
Technical/Para-Professional
Department
LSC
Division
Division of Student Affairs
Open Date
04/04/2023
Open Until Filled
Yes
Educational and Experience Requirement
Associates Degree in related field. Four years of experience in college union operations, student activities, other experience with event planning or experience in a related field. Knowledge of event scheduling software such as Event Management Software (EMS) is preferred. Experience in Higher Education and specialized work is desirable. Additional experience may be considered in lieu of education.
Nature & Purpose of Position
Maintains the reservation system Event Management Software (EMS) for the Lowman Student Center (LSC) and serves as one of the primary points of contact for all LSC clients. Manages the reservations process for the Lowman Student Center and assists with the management of social media accounts for the department.
Primary Responsibilities
Assumes primary responsibility for maintaining and utilizing the Event Management Software (EMS) campus event scheduling system. Acts as the liaison between external/internal clients holding events at the Lowman Student Center (LSC) and between various campus departments. Responds to information requests. Collects, reconciles, and maintains complex data. Communicates University and departmental policies to groups seeking to reserve space in the (LSC) and other campus venues. Consults with academic and administrative offices, as well as student groups to advise, plan, and implement events. Coordinates with technical services, housekeeping, catering, campus police, conferences and events, and marketing to ensure all aspects of events run efficiently. Provides customer service interface for the LSC. Assists with the coordination of an assessment effort to ensure that client expectations are fulfilled. Attends events as needed to ensure client satisfaction. Assists with major departmental initiatives and building operations. Supervises Reservations student staff and information center student staff. Performs other related duties as assigned.
Other Specifications
Must possess good oral, telephone, and written communication skills and provide excellent customer service. Must have strong interpersonal skills, conflict resolution skills, and be adaptable. Position requires willingness to occasionally work a flexible schedule as needed by the department.
Full Time Part Time
Full Time
Position Number
Quicklink
https://shsu.peopleadmin.com/postings/34594
EEO Statement
EEO Statement
Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.
Annual Security and Fire Safety Report
Annual Security and Fire Safety Report
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