Job description

The Johns Hopkins University School of Nursing is seeking an Administrative Coordinator . Our team is highly motivated and passionate about developing mental health interventions and educational opportunities for Indigenous populations. The Administrative Coordinator will support administrative tasks across mental health research and training projects that cover topics including suicide and substance use prevention, trauma, early childhood interventions, education training programs and others as they arise.

The focus of this position will be providing high-level administrative coordination and support to the Principal Investigator (PI) of multiple studies. This position reports the team Research Program Manager and works closely with PI, on team administrative needs. Support will also be provided to PIs direct reports and research team members, as needed. This position is located at the School of Nursing in Baltimore and has the option for a hybrid work schedule.

Our team is highly collaborative, passionate about making a difference in health disparities for Indigenous populations, and values diverse experiences and perspectives. An individual who is self-motivated and is eager to learn and make an impact on a growing team will be a strong fit for this role.

Specific Duties & Responsibilities

Executive Support

Manage daily email communication for PI.
Maintain and manage calendar and daily schedule for PI, including resolving calendar conflicts, prioritizing requests and confirming meeting details.
Review PIs calendar a week in advance to ensure all necessary meeting materials are reviewed, prepared/shared, and organized in advance.
Manage travel booking and planning for PI and additional study team members and visiting faculty, as needed.
Support meeting logistics, including conference calls, room and equipment reservations, and catering.
Coordination of general office duties such as purchasing supplies, copying, sending packages, distributing information, and maintaining administrative filing system.
Manage procurement and reimbursement processes for PI and additional study team faculty and visiting faculty.

Research & Program Support

Take meeting minutes across multiple research projects and sites and follow-up with task reminders as needed.
Assist with drafting research materials as needed.
Assist with reporting requirements to various funding agencies and IRBs.
Assist with timeline and budget tracking for research and service projects and events.
Provide administrative support for preparation and writing of federally- and foundation-funded grants.
Assist with preparation of presentations for conferences and manuscripts for peer-reviewed journals, with a focus on citations and editing.

General Support

Assist with development of team-wide policies and standard operating procedures.
Assist with organization of team-wide files using OneDrive and SharePoint.
Support management of study team website, social media, and project email accounts.
Plan project team meetings and events, such as Native American Heritage Month events, in-person large team meetings, writing retreats. This includes developing plans/timelines, defining and communicating alternatives, and making recommendations based on understanding and knowledge of desired outcomes and expectations.
Support hiring and on-boarding processes of new team members, including staff, faculty, and students.

Special Knowledge, Skills, & Abilities

Proficiency in computer applications including Microsoft Office, Zoom, SharePoint.
Experience working with Native American communities.
Independent learner and worker, flexible, adaptable, and creative.
Ability to develop and maintain sound professional relationships among supervisors and peers.
Excellent communication and interpersonal skills (written, verbal, intercultural).
Professional judgement and ability to maintain confidentiality.
Organized, efficient, and detail oriented.
Occasional overnight travel may be required.

Minimum Qualifications

High School Diploma or graduation equivalent.
Three years related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Bachelors degree or some college preferred.
Experience in high education administration.
Research-related administrative experience.

Classified Title: Administrative Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $17.95-$25.30-$32.60 HRLY (Commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday 9:00 - 4:00
Exempt Status: Non-Exempt
Location: Hybrid/School of Nursing
Department name: Research Administration
Personnel area: School of Nursing

Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

To apply, visit https://jobs.jhu.edu/job/Baltimore-Administrative-Coordinator-MD-21205/1012449800/

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