Job description

We are looking for a smart, organized, get-things-done Administrative Coordinator to perform a variety of administrative and project responsibilities across multiple organizational functions. This position allows for a mix of remote work and time in the office collaborating with the team.

The Administrative Coordinator works closely with all members of the team to support a wide variety of programs, projects, and general office tasks and oversight. Responsibilities include supporting logistics and planning for stakeholder meetings and events, tracking projects, tasks, milestones and calendars; managing the master calendar, CEO calendar, and key stakeholder groups, tracking tasks and follow-up correspondence, and generating draft written communications.

Ultimately, you will be a key member of the REACH team, contributing to the efficiency of our organization by providing personalized and timely support to the CEO as well as various projects and programs.

REACH is a small cross-functional team, and this position requires an enthusiasm for learning and working effectively across a broad variety of tasks. To be successful, you should be well-organized, have great time management skills, excellent follow through, be able to multitask, and be able to act without guidance. This is a position that can develop and grow in responsibility, over time.

THE IDEAL CANDIDATE
Is two steps ahead of everyone else, loves to keep people on task and organized
Is a self starter able to coordinate many different tasks, determine the relative importance of each, set respective deadlines, and complete all projects accordingly
Is highly organized, responsive, and an achiever who can juggle tasks and priorities
gracefully and manage time wisely
Is comfortable working in a fast-paced environment and doing hands-on work in a growing organization
Excellent communicator, able to interact with people of all levels both internal and external to REACH in a confident, professional manner; keeping others informed of work progress, timetables and issues

CORE RESPONSIBILITIES
Collaborate with the team to accomplish projects, including coordinating tasks, scheduling meetings, managing group functions, and ensuring appropriate follow up
Provide excellent customer service with organization's stakeholders by responding promptly via email, phone, etc. as appropriate
Support event and meeting planning and logistics, including planning leading up to the event and day of event activities
Provide administrative support, including communication, scheduling, and overall administrative needs
Manage information flow in a timely and accurate manner
Manage CEO and organizational calendars and set up meetings
Maintain key contact lists and electronic and manual filing systems
Meeting management including preparing agendas, presentations, reports, taking notes, distributing and tracking action items to completion as well as arranging meetings and materials
Act as an office manager by keeping up with office supply inventory
Research and gather data from various sources and databases, and keep master databases and CRM’s current
General administrative support, as directed

QUALIFICATIONS
Work experience as a Program Coordinator, Project Manager, Executive Assistant, Operations Manager or similar role
Proficiency in the following tech platforms: Slack, Microsoft Office Suite, Zoom, Basecamp, CRM experience is also ideal. Outstanding organizational and time management skills
Excellent verbal and written communications skills
Discretion and confidentiality

Job Types: Full-time, Temporary

Pay: $47,500.00 - $49,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Work Location: Hybrid remote in San Luis Obispo, CA 93401

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