Administrative Coordinators typically support a composite of several operational functions including fiscal administration, procurement, human resources, academic support, student services, communications, grants administration, and other administrative functions. They are able to independently understand and interpret policy and use judgment to perform their duties.

The Department of Statistics seeks an Administrative Coordinator to provide support for a composite of several operational functions including fiscal administration, procurement, academic support, student services, communications, and other administrative functions.

DUTIES AND RESPONSIBILITIES:

• This position will organize the general administrative support for the Statistics department as well as provide office reception as the first point of contact to faculty, students, and visitors.
• Respond to students’ questions regarding milestones, academic requirements, wages, stipend, tuition, health insurance, maintain student records, etc.
• Data entry of graduate student milestones into SIS, authorize exceptions (enter approved courses to individual student academic requirements).
• Enter financial aid packages into SAFM each semester and summer funding awards.
• Reconcile SAFM and SIS entries.
• Work with GSAS leadership to resolve financial aid issues related to the GSAS dashboard and award packages. Work with GSAS registrar to resolve student issues.
• Work with Student Financial Services to resolve issues in SIS related to student finance holds or processing of awards.
• Enter department program decisions to Slate for the Graduate Admissions Committee, run reports and track decisions.
• Work with GSAS admissions Office to coordinate responses to applicant queries.
• Provide some fiscal support to the department. Prepare purchase requisitions for departmental office supplies, other events, and work with department manager to confirm fund sources. T/E Purchasing card user.
• Support the Department’s mission by working to facilitate an environment that allows the faculty, students, and staff to perform effectively and efficiently.
• Candidate must possess a willingness and ability to support a diverse and inclusive work environment.
• Serve as a backup to the department manager.

Work is primarily independent, and goals are set in coordination with a supervisor. Work is currently performed on-grounds in Halsey Hall.

This full-time position will remain open until filled. Proposed starting date of July 1, 2023. This position will not sponsor applicants for work visas.

APPLICATION PROCESS:

Process for External Applicants: Please apply through Workday , and search for “ Administrative Coordinator -Department of Statistics ”. Complete an application online and attach a cover letter, CV/resume, and contact information for three professional references (name, email address, telephone number, and address).

Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs”, and search for “ Administrative Coordinator -Department of Statistics ”. Complete an application online and attach a cover letter, CV/resume, and contact information for three professional references (name, email address, telephone number, and address).

For questions about this position or the application process please contact Rich Haverstrom, Faculty Search Advisor, at rkh6j@virginia.edu .

The University of Virginia, including the UVA Health System and the University Physician’s Group are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

MINIMUM REQUIREMENTS Education: High School Diploma Experience: At least one year of experience Licensure: None PHYSICAL DEMANDS This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.