The Administrative Coordinator in the Office of Undergraduate Education (OUE) provides complex administrative support to the Associate Dean for Undergraduate Education, Academic Programs and Policy and their teams. The Associate Dean oversees academic programs and policy—including both the concentration requirements and the Harvard College Curriculum—and leads strategic initiatives in the OUE.

The OUE is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment.

In collaboration with the Dean and Associate Deans, the Executive Director for Administration, the Associate Director of Administration, and the Communications and Engagement Manager, provides a wide range of complex administrative support to the Office of Undergraduate Education team, including:

• Supports OUE initiatives, including the Educational Policy Committee and the concentration review process. Responsibilities include but are not limited to: supporting committees, recording minutes, managing logistics and communications, assisting with communications and project tracking, document management, event coordination and management, scheduling, and directing student employees.
• Processes financial transactions, including submitting vendor payments, tracking invoices, ordering supplies, and handling purchasing via Buy2Pay, Concur, and p-cards.
• Provides communications and technology support, including maintaining and updating websites, managing communications via MailChimp or other systems, providing staffing and technical support for webinars and various software platforms.
• Assists the Communications and Engagement Manager in supporting websites across the OUE, including coordinating and assisting with the transition of websites from OpenScholar to Campus Press.
• Serves as administrative backup to the OUE Senior Executive Assistant/Project Coordinator. Monitors and triages departmental email accounts and phones, drafts and distributes communications from the Dean and Associate Deans as needed.
• Other duties as assigned, including but not limited to researching, compiling and tracking information, event planning and supporting various office projects.
• Other projects in other OUE offices as assigned.

Five years administrative or customer service experience.

Experience providing complex and proactive administrative support in a high profile, fast-paced environment with flexibility, patience, tact, and diplomacy. Proven ability to multi-task. Solid working knowledge of office processes and of related computer software and electronic communications. Must be able to create systems to accurately track information with a high level of detail and follow up with a variety of stakeholders. Experience with MS Office and Google calendars/spreadsheets/documents. Strong communication skills and proven interpersonal skills. Experience managing multiple deadlines. Ability to work across teams and with a variety of projects and constituencies. Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment. Discretion and a proven ability to handle confidential information.

The position will be based in Cambridge, MA and requires 4 days/week in the office. Furthermore, individual flexible and remote work options for this role will be discussed during the interview process. This position will be based in Cambridge, MA. All remote work must be performed in a state in which Harvard is registered to do business (CA, CT, MA, MD, ME, NH, NY, RI, and VT).

We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

General Administration

USA - MA - Cambridge

403134 Coordinator I

Hybrid (partially on-site, partially remote)

Office of Undergraduate Education

-

Full-time

054

55 - Hvd Union Cler & Tech Workers

Identity

Monday through Friday, 9 am - 5 pm, with 1 hour unpaid lunch.

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.