The Admin Officer 1's (AO1) main responsibility is to supervise the staff in the Administrate and Financial Service (AFS) section of the DMV. This position ensures effective and efficient implementation of the programs and projects that are managed by AFS by anticipating needs, being resourceful, setting and accomplishing goals.

The AO1 position requires a strong ability to resolve problems; make decisions using sound judgment, be resourceful and strategic; can clearly communicate through written and verbal word; and has personal responsibility in the application of a substantial body of knowledge principles, concepts, and practices of administrative support.

This position assists the Administrative Officer 2 (AO2) in analyzing the divisions’ organizational structure, preparation of budget forecasts, and makes recommendations for revisions to the divisions’ administrative policies, and procedures.

Our organization, mission, and culture:
The Division of Motor Vehicles is committed to providing faster, friendlier, exceptional customer service, and being more accessible than ever before. The core values that shape our culture are:

• Ability - We improve the lives of Alaskans through accurately and efficiently permitting, licensing, and reinstating drivers, titling assets, and promoting overall safe operation of drivers and vehicles in communities throughout the last frontier.

• Customer Focused - We navigate the path to “yes” by engaging with an empathetic mindset, adaptive interpersonal skills and a variety of intuitive processes to fully support the needs of our diverse communities.

• Passionate People - We have a positive attitude, the ability to learn and grow, are self-motivated, service oriented, inquisitive, observant, and demonstrate accountability and teamwork.

• Expertise - SME is Me! We are a solutions-oriented organization of subject matter experts that provide accurate and efficient service to our communities.

• Champions of Change - We embrace revolutionary innovations to boldly advance DMV solutions into the future.

At the DMV Administrative and Finance Services (AFS) section, we value dedication, communication and team work. We encourage staff growth through various training application opportunities. We offer hybrid telework schedules, a steady paycheck, paid holidays, paid vacation days, and a steady work structure as well as health and retirement benefits.

The team is a great group of individuals that not only care about numbers, but about each other too. We enjoy a busy and dynamic workflow and work collaboratively to ensure our goals and tasks are accomplished in a timely manner.

The DMV strives to have a positive atmosphere for our employees to flourish. The Admin/Fin team follows that philosophy and works hard to be a home away from home. The AO1 has a private office to work from that is close to the staff being supervised.

We are nestled in a quiet area of the DMV headquarters and staff all grouped in small pods for easy communication and effective collaboration. AFS has open doors and the Administrative Officer II works hard to be available for you whenever the need arises whether its through one-to-one meetings, pop-in talks, teams messaging or phone calls, our goal is to be there to support you.

• Must be experienced with using Microsoft Office (Excel, Teams, Word, and Outlook).
• Have strong organizational skills with a problem-solving attitude.
• Have a solid knowledge of office procedures and demonstrate accuracy and completeness.
• Must be able to work in a leadership role, overseeing day-to-day progress and goals of employees
• must have the ability to analyze projects, programs, and plans to verify validity, accuracy, and possible ways to implement efficiencies.

Special Note

• This position requires the use of Alaska License and Vehicle Information Network (ALVIN), which includes passing a background investigation. Fingerprinting will be conducted.
• It is desired that the selected candidate is able to process in excel proficiently and be able to work at a computer for a full shift on a daily basis.
• It is desired that the selected candidate has prior management experience.

To view the general description and example of duties for the position please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs

Minimum Qualifications

Four years of experience providing administrative support to a business or organization, of which at least two years were as an Administrative Assistant 2, Accounting Technician 2, Human Resource Technician 2, Procurement Specialist 1, or similar or higher level administrative classes with the State of Alaska or the equivalent with another employer.

Substitutions:
A bachelor's degree from an accredited college in business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field will substitute for the required experience.

Post-secondary education from an accredited college in any field will substitute for the two years of non-specific administrative support experience (3 semester or 4 quarter hours equals one month).

Additional Required Information

• Copy of academic transcripts (unofficial are okay, please ensure that the institution name/URL is listed on the transcript) to verify that you meet the minimum qualifications.
• Cover letter - instructions are listed below.

• Three (3) professional references with daytime phone numbers.
• Most recent performance evaluation, or two (2) letters of reference.

A cover letter is required for this position and should clearly relate your current skills to the Administrative Officer 1 position. Please specify details about your management style and exercises. The cover letter is an opportunity for you to highlight your achievements and how you will add value to the DMV Administrative and Finance section.

The cover letter will be used as a writing sample. Please attach the cover letter to your application before submitting it online or, if unable to attach to your application, fax or email it to the contact provided in the job posting. Your cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.
For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Contact Information

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental
  • The following employee groups are under AlaskaCare Benefits administered by the State: See http://doa.alaska.gov/drb/programs/index.html for additional information.
    • AVTEC
    • Confidential
    • Correctional Officers
    • Marine Engineers
    • Mt. Edgecumbe Teachers
    • Supervisory
    • Unlicensed Vessel Personnel/Inland Boatman's Union
    • Exempt employees (not covered by collective bargaining)
  • The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
    • General Government
    • Labor, Trades and Crafts
    • Public Safety Employees Association
    • Masters, Mates & Pilots
• Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

• Group-based insurance premiums for
  • Term life (employee, spouse or qualified same sex partner, and dependents)
  • Long-term and short-term disability
  • Accidental Death and Dismemberment
  • Long-term care (self and eligible family members)
  • Supplemental Survivor Benefits
• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Eleven paid holidays a year
• Gym discounts at participating fitness providers in multiple locations throughout the state.

See http://doa.alaska.gov/drb/ghlb/employee/health/gymListing.html for additional information