Coordinate administrative and building operations support services within an assigned unit. Areas of involvement typically include financial records and reports, budget administration, administrative policies and procedures maintenance and building support services. This position will interact on a consistent basis with: unit management and staff, vendors/contractors and visitors. This position typically will advise and counsel: unit management and staff. This position will supervise: NA.

Job Duty 1 -
Provide support in unit and or project budget administration; maintain budget related records and generate reports.

Job Duty 2 -
Process purchasing related records and transactions; maintain inventory records.

Job Duty 3 -
Coordinate building operations maintenance which typically includes building access control.

Job Duty 4 -
Coordinate delivery, installation and inter-office movement of furniture and equipment.

Job Duty 5 -
Coordinate new employee intake process including initiation of related documentation and data input.

Job Duty 6 -
Maintain unit administrative related policies and procedures.

Job Duty 7 -
Perform other duties as assigned

Educational Requirements
High school diploma, GED Certificate or Vocational School Diploma

Required Experience
Six years of job related experience

Experience with the following administrative responsibilities:

• Submitting travel requests, spend authorizations and expense reports
• Event planning and support for meetings
• Calendar management
• Sponsored project support
• Preparing and submitting forms
• Compiling and editing reports
• Attending sponsor meetings and taking notes/minutes
• Tracking deliverables and ensuring they are submitted on time
• Maintaining budget related records and generating reports
• Microsoft office proficiency

SKILLS
This position requires advanced skills in general office operations to include budget administration, procurement processing, records management, building access and maintenance and staging operations. Use of office related computer applications is required.

Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests.

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does require a purchasing card (P-Card).
This position will not travel
This position does require security clearance.

Grade A7

Anticipated hourly rate: $22.12-30.09 commensurate with experience

Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening