Hello. We are GEI.

Some of the world s most pressing problems – from climate change to sustainable development, to critical infrastructure and the future of our energy supply – need our brightest and diverse minds working together to create safer, more resilient communities for tomorrow.

We are technical experts, collaborators, and entrepreneurs who draw from diverse backgrounds to solve our clients most complex challenges.

With more than 40 offices across North America, we offer a range of engineering, science, and technical consulting services. Our range of expertise, project types, and culture make us the choice for top talent in the AEC industry.

Employee-owned. Employee-focused.

As a 100% employee-owned company, our employees support our flat leadership structure, have a say in how our business operates and benefit from our financial success. We are committed to employee growth with career development opportunities, competitive total rewards, a well-being program, flexible work arrangements and more. Our company culture is driven by our 4 Cs – we are Client-Centered, Curious, Collaborative, and Community Minded – which support our focus on sustainability, safety, diversity, equity and inclusion. Get to know us better by visiting GEI s career site here.

Your role at GEI.

Job Description

GEI Consultants, Inc. is seeking a New York City Administrative Professional to lead office administrative tasks and support our project teams on proposals and the delivery of high-quality work products to our clients. The New York City Administrative Professional will work closely with Senior Leaders, Project Managers, Technical Staff, and Marketing Staff to ensure project deliverables and marketing materials meet corporate standards and quality.

Essential Responsibilities & Duties

• Support project management by assisting with document quality control; preparing reports and other documents including proofing, formatting, editing, distributing and filing.
• Support marketing efforts including assisting with market research and analysis; preparing proposals; preparing and maintaining marketing support materials (resumes, project sheets, brochures, etc.); and assisting with conference and trade show preparation including booth registration, collateral, and display materials.
• Assist in preparing draft project proposals and reports for FISP/LL11. Provide research assistance in proposals using NYC DOB websites such as DOB NOW, BIS, and NYC Oasis maps. Upload reports and documentation to the Department of Buildings DOB NOW system.
• Answer main phone line and route calls; greet in-person visitors and vendors. Cover other office phone lines when needed.
• Conduct office administration functions such as arranging couriers, shipping packages, scheduling meetings and coordinating workspace assignments; managing office supplies and equipment; assisting staff with travel arrangements and event registrations; maintaining office emergency action plans.
• Process vendor qualification requests and maintain Certificates of Insurance.
• Assist in maintaining active project excel spreadsheets.

Minimum Qualifications

• Strong attention to detail and interpersonal skills.
• Excellent editing skills, as well as outstanding verbal and written communication skills.
• Advanced knowledge and application of Microsoft Word, Excel, PowerPoint, and Adobe/Bluebeam Revu, including automating documents, formatting, and proofreading.
• Associate or bachelor s degree (accounting, business administration, sciences, or similar preferred) with 5+ years of office administration experience.
• Valid driver s license.
• Notary license or ability to obtain is preferred.

GEI s Total Rewards Package Includes

• Market-Competitive Compensation, including Eligibility for an Annual Performance Bonus
• Pay Range For This Position: $30.00-$38.00/hour
• Comprehensive Benefits Program, including Medical, Dental, Vision, Life, Disability and More
• Well-Being Program and Paid Parental Leave
• Commuter Benefits
• Hybrid Work Schedules and Home Office and Cell Phone Stipends
• GEI University (GEIU) with Continuing Education Assistance and Tuition Reimbursement
• Connecting Conversation Program with a Focus on Professional Development and Opportunities for Advancement
• Support and Financial Rewards for Publication Awards, Professional Dues, and Professional Licenses
• Paid Holidays and Generous Paid Time Off Program
• Rewards and Recognition
• GEI-Funded Profit Sharing and 401(k)
• Opportunity to be an Owner and Shareholder (Learn more here)
• A Vibrant Culture that is Focused on Partnership, Sustainability, Giving Back to Our Communities and Diversity, Equity and Inclusion
• And More…

GEI is an AA/equal opportunity employer, including disabled and veterans.