Job description

ADMINISTRATIVE SUPPORT

This on-site position is temporary with a start time of 8:30 am – 5:30 pm, reporting directly to the Office Manager, who reports to the Vice President of Global Business Development. There is a potential of conversion to full-time employee status. To be successful in this role you must be able to juggle multiple projects simultaneously, be self-motivated, have initiative, and a “roll-up your sleeves” and “can do” attitude to get the job done.

Responsibilities

• Clerical and organizational tasks such as organizing files, and assisting other staff members with drafting correspondences and/or messages
• Update and maintain office documents which include, but not limited to, contractor and vendor contacts lease documents, and service reports
• Assist in the preparation of regularly scheduled reports
• Prepare correspondence memos, letters faxes and forms for email distribution
• Daily visual equipment inspection and inspection of building facilities
• Order office supplies and research new vendors for best pricing and service
• Act as the point of contact for internal and external clients
• Follow office operations and procedures
• Assist in office projects and company events
• Stock office and kitchen supplies
• Sort and deliver mail
• Other duties as assigned

Qualifications

• 1+ year experience working in an office environment, preferably in a high-tech environment
• Ability to plan, organize, multitask and prioritize work with minimal supervision.
• Strong organizational and planning skills with problem solving skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to handle confidential information professionally
• Ability to maintain respectful relations to all the interfaces made on behalf of the employer
• Excellent written and verbal communication skills
• Excellent interpersonal and customer service skills
• Proficient with Microsoft Office – Outlook, Word, Excel, and PowerPoint; MS Project is a plus
• Experience with webinar and other technologies (e.g., Zoom, Webex, WordPress, Adobe) is a plus
• Experience with graphic design tools (e.g., PhotoShop, InDesign) are a plus

EOE/Minorities/Females/Vet/Disability

Job Type: Temporary

Pay: $28.00 - $33.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
OmniVision has taken mandatory precautions to safeguard our employees. Although not required, we encourage you to wear masks when you are in the building.

Ability to commute/relocate:

• Santa Clara, CA 95054: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: In person

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