Job description

The primary location of this position is on the main Cullowhee, NC campus.

The Administrative Support Specialist position reports to the Associate Vice Chancellor (AVC) for Facilities Management (FM) and provides primary clerical and service support to the AVC. Position is the primary public contact for Facilities Management and it is imperative that the person occupying this position apply the knowledge of FM programs, policies and procedures to interpret and communicate information to the faculty/staff on campus. May also have contact with external clients and must have the knowledge as to where to direct the calls. Position also supports the Work Control Center. The Work Control Center involves the areas of Work Order initiation, project and renovation management, Motor Pool and Vehicle Management operations, Travel, and two-way radio communication with service personnel

Knowledge, Skills, & Abilities Required for this Position
Ability to relate to the facility needs of the University; ability to communicate effectively both orally and in writing with faculty, staff, students, and off-campus individuals to determine their needs and/or direct them to appropriate personnel; working knowledge of networked computers, word processing, and spreadsheet software; and ability to cope with problems created by the work environment.

Minimum Qualifications

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred Qualifications
The position must integrate various software systems or demonstrate the ability to learn new systems as they relate to Facilities Management. TMA, Microsoft Word, Excel and the Motor Pool system are the most critical systems which are used by this position.

Anticipated Hiring Range $38,500 - $39,840
Position Type Permanent Full-Time
Number of Hours per Week 40
Number of Months per Year 12
Salary Band Range $25,381 - $48,446
Salary Grade For administrative purposes during the implementation of Career Banding this Journey level position is considered a Salary Grade 61
Posting Text

Open Date 03/09/2023
Close Date 03/30/2023
Open Until Filled No
Special Instructions to Applicants
To be considered, you must apply online. Applicants must attach a cover letter, current resume and list of references with complete contact information in order to complete the application process.

Applicants who wish to claim Veteran’s Preference must include a copy of their DD-214.

PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS.

If no applicants apply, who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants.

Effective October 1, 2015 all new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).

Background/E-Verify
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks.

Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment.

Credential Verification
All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.

AA/EOE
Western Carolina University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; sex; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Additionally, the University promotes the realization of equal employment opportunity for minorities, women, persons with disabilities, and veterans through its affirmative action program.
Persons with disabilities requiring accommodations in the application and interview process please call (828) 227-7218 or email at jobs@email.wcu.edu.

University Safety
The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-227-7147) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.

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